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Job Title:    District Liaise Officer

Organisation: Lively Minds

Duty Station:  Jinja, Uganda

Reports to: Programme Coordinator.

Compensation: 12,749,700 UGX gross per annum (1,062, 475 UGX gross per month). rising to 14,662,155 UGX, subject to performance. Then, any subsequent pay progression is based on performance.

About US:

Lively Minds is an award-winning NGO, working to get pre-schoolers in rural Ghana & Uganda school-ready. Since 2008, we have developed an innovative, behaviour-change programme that empowers marginalized, poorly-educated mothers to run educational ‘Play Schemes’ for pre-schoolers and to provide better home-based care, using local resources. The Lively Minds programme aims to improve school-readiness of rural kindergarten children, by training parents to provide practical, cost-free learning and developmental activities in the kindergarten and at home.

Job Summary:  The Liaise Officers are part of a busy District Implementation team, responsible for embedding and sustaining the programme. Each Liaise Officer is responsible for providing training, technical support and capacity building to the sub county. The Liaise Officer has a high level of responsibility within each Sub County. He/she manages the programmes’ relationship with a number of different sub county stakeholders and represents Lively Minds. The officer will work closely with Mayuge District stakeholders to help problem-solve any issues and risks, including quality and compliance issues such as absence and lateness.

The Officer will also produce reports as well as analysing financial reports submitted by the sub county. The Liaise Officer will work directly with the Lively Minds Coordinators, to support them to quickly resolve issues and escalate to the sub county chief where necessary.

Key Duties and Responsibilities:  

Responsible for the success of the “embed” phase

• Support capacity building through training, coaching and mentoring others.
• Monitor and report on “set-up” activity compliance by sub county team, identifying issues and proactively problem solving.
• Build sub county capacity and ownership during ongoing activities through trainings and field/online/mobile coaching/mentorship sessions.
• Supervise quality of ongoing activities delivered by sub county, including “Top-up” workshops, target period meetings, monitoring, termly reporting, radio programme etc. – proactively identifying challenges and coaching sub county to solve challenges.
• Supervise and report on sub county compliance, analysing data and financial reports/accountability, identifying risks, problem solving and escalating where appropriate.
• Share lessons learned with wider stakeholders and contribute to continuous improvement programmes for areas such as District support packages.

Quality assurance, reporting and compliance

• Monitor training of mothers and support Set-up team where required.
• Monitor on-going quality of Play Schemes, Parenting Workshops and Radio Programme, identifying risks and bright spots and proactively problem solving.
• Provide timely and accurate reports of Play Schemes, Parenting Workshops and Radio Programme quality.
• Make and submit activity, and monthly narrative reports highlighting key issues including but not limited to successes, challenges, action points, success stories, and lessons learned to the Programme Coordinator on a timely manner.
• To report any risks or successes that may impact on the programme quality and develop and share plans to meet those needs/opportunities, communicating and cooperating with fellow team members and stakeholders.
• Assess budget requests and analyse financial expenditure.

Qualifications, Skills and Experience:

• The applicant must hold a Degree in early childhood or a relevant subject.
• Three to five years of relevant work experience.
• Proactive, energetic and highly motivated.
• Analytical with a keen eye for detail.
• Confident in training, coaching and motivating others to solve problems.
• Able to manage a diverse group of stakeholders, including senior government stakeholders such as sub county chief.
• Able to monitor and analyse budgets.
• Technically proficient and able to learn to use new tools quickly.
• Good strategic problem solver who can identify sustainable solutions.
• Good financial acumen with monitoring and reporting on finances/budgets.
• Ability to coach and deliver training to government officials and others.
• Ability to work closely with a range of senior Regional and District stakeholders.
• Understanding of Monitoring and Evaluation practises with strong data analysis abilities.
• Analytical with strong problem solving abilities and ability to make decisions in a timley and robust manner.
• Excellent planning and organisational skills
• Very good communication, negotiation and influencing skills with good basic report writing skills.
• Comfortable with frequent travel and overnight stays.
• Technically literate – Good understanding of MS word, Powerpoint and Excel. Able to adapt to and learn new tech systems easily.
• Fluent in Ugandan Lusoga (written and spoken) Desirable experience and skills
• Experience of working with GES or education stakeholders.
• Experience of working for an NGO.
• Fluency in one or more of the following languages will be an added advantage: Luganda or Kiswahili

How to Apply:

All candidates should download the application form, Click Here, fill it and send it to jobs@livelyminds.org

Deadline: Sunday 5th December 2021 by 12:00 midnight EAT

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