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Job Title:   Contracts & Procurement (C&P): TAS Engineer & C&P Support

Organisation:  Q-Sourcing Servtec

Duty Station:  Kampala, Uganda

About US:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, we are looking for a competent, skilled, and experienced Contracts & Procurement (C&P): TAS Engineer & C&P Support Uganda to work in Uganda.

Job Summary:  The East African Crude Oil Pipeline (EACOP) project is a major regional infrastructure project (Capex: 4.1 G$, OPEX:>2.5G$ over 25 years) between Uganda and Tanzania coast, opening a new value corridor between the two countries. The EACOP project development comprises of the detailed engineering, construction, operation and maintenance of the corresponding facilities. The EACOP entity anticipates the mobilization of personnel assigned to duties in Uganda with many of these persons being provided by Technical Assistance Providers (TAS). This role manages the interface with the TAS providers and supports the Senior Contracts Engineers with contracts administrative and other duties.

Key Duties and Responsibilities: 

Primary responsibilities:

• Support in all aspects of the purchase and supply of goods and services for the EACOP UG Branch as assigned;
• Ensure proper execution of the contracting process, specifically the launch and follow-up of calls for candidate proposals through to the point of contract award and execution for Technical Assistance Services (TAS) contracts and any other contracts;
• Assistance to the service requester and human resources team for all contractual questions related to the management of TAS and other contracts;
• Define with the C&P Sr Contract Engineer and maintain reporting for the status of current TAS and other contracts;
• Assistance to HR and administration coordinator for all reporting activities for HR and TAS contracts;
• Use systematically the tools and systems available (E-sourcing, ERP, etc) for the C&P process;

Context and environment:

The job holder takes direction from the C&P Sr Contract Engineer as the N+1 and the Deputy General Manager as the N+2. This person works closely with the UG Branch in matters relating to sourcing technical assistance and other contractors. Timely identification of suitable candidates is essential to EACOP’s success, as is the more general requirement for the effective administration of contracts. The nature of the duties requires a person with a high degree of business ethics as there will be confidential information handled daily. The job holder is also accountable for demonstrating exemplary behaviour with regard to HSE rules & requirements and for implementing and controlling HSE rules for all planning related activities.

Accountabilities:

TAS Administration

• Work with service requestors to complete and issue service requests to approved TAS providers;
• Review proposals and support the service requestor to short list candidates;
• Schedule interviews between the candidates and service requestors as required and track interview records;
• Issue notices of award to selected TAS provider(s) and manage the administration of the contracting process;
• Issue Routing Slip/RTA and follow up to confirm all required signatures for approval are in place;
• Ensure good administration and filing of approval and contractual documents;
• Prepare and issue regular reporting on the status of the TAS process, including trend analysis;

Contracts & Procurement Support

• Prepare Expressions of Interest (EOI), coordinate their publication and manage the receipt of the EOIs (email, post, etc.);
• Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT);
• Schedule and act as secretary for other CFT openings and track related documentation;
• Prepare and coordinate the publication of EOI’s and reception in generic email account;
• Organize the Prequalification process for the selection of goods/services;
• Contribute to preparation, analysis, update and follow up of C&P planning
• Undertake Performance Management reviews for Contracts
• Use systematically the tools and systems available (E-sourcing, ERP, etc) for all C&P processes;
• Other C&P administrative duties as assigned.

Qualifications, Skills and Experience:

• Professional experience: Bachelor’s degree in Contracts & Procurement, Business, Accounting or other related field with suitable (ideally 5+ years) experience in contracts management and administration is preferred. A suitable candidate without direct experience will be considered and can be trained internally.
• Technical competencies: Organization, communication, reporting, documentation management and Office 365 skills are essential. Specific expertise in working with Excel, PowerPoint, Word documents is mandatory.
• Behavioural competencies: Ability to work in a multi-cultural and fast-moving business setting, with excellent interpersonal and communication skills are essential.
• Fluent in English: speaking, writing

How to Apply:

All candidates who meet the criteria outlined as above are encouraged apply online at the link below

Click Here

Deadline: 8^th November 2021 at 5:00pm

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