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Job Title:    Procurement Assistant (UN Job Vacancies)

Organization: United Nations World Food Programme (WFP)

Duty Station: Kampala, Uganda

Reports to: Procurement Officer

About WFP:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary:  The Procurement Assistant will provide operational and administrative support to the Non-Food procurement sections-Goods and Services, hence contributing to the efficient and effective delivery of procurement services.

Key Duties and Responsibilities: 

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach the operational areas.
• Research, collate and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Perform any other duties as required

Qualifications, Skills and Experience:

• The applicant for the United Nations World Food Programme (WFP) Procurement Assistant job should hold a University degree or its equivalent in Procurement, Finance, Economics or Business Studies is desirable from a reputable institution
• At least four years of progressively responsible experience in supply chain. Procurement specificity an added advantage.
• Good working knowledge and experience using MS Office applications is a requirement.
• Knowledge of WFP procurement policies and rule, regulation and procedures is desirable.
• Good reporting and writing skills,
• Record management skills,
• Interpersonal skills,
• High sense of initiative,
• Good judgment and ready to work in a multicultural team environment.
• Language: Fluency (level C) in English language.

Competencies:

• Tendering and Contracting: Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.
• Vendor Management: Leverages basic understanding of business needs to define vendor requirements and selection criteria.
• Commodity and Product/Service Intelligence: Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.
• Systems & Reporting: Utilizes basic understanding of data sources, procurement systems, Corporate Operating System and processes to execute daily tasks.
• Ethics and Compliance: Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

NB: Female applicants and qualified applicants from developing countries are especially
encouraged to apply

How to Apply:

All suitably qualified candidates who wish to join the United Nations World Food Programme
(WFP) are encouraged to apply online at the link below

Click Here

Deadline: 5^th November 2021

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