UN Jobs – Transport Assistant – United Nations Department of Operational Support (DOS)

Job Title:    Transport Assistant

Organisation:  United Nations Department of Operational Support (DOS)

Duty Station:  Entebbe, Uganda

Job Opening number: 21-TRA-DOS-166097-R-ENTEBBE (O)

About US:

The Department of Operational Support (DOS) provides operational support to all UN Secretariat entities, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.

Key Duties and Responsibilities: 

Within delegated authority, the Transport Assistant will be responsible for the following duties:

• Assists in monitoring and obtaining data on specified activities related to the movement of cargo and passengers in the supported missions with a view to minimizing costs through maximizing asset utilization.
• Assists in the coordination of client missions’ requirement on matters pertaining to movements.
• Assists in the carrying out of need analysis of the regional movements from data available and recommend transportation solutions including the consolidation of these needs and maximizing the utilization of available regional capacity.
• Assists in the planning, reviewing, analysis and coordinating requests.
• Processes assigned Task Order Requests for movement.
• Contributes to the development of the unit SOPs and implement them as required.
• Implements performance standards and improves the overall service quality/operational standards.
• Contributes to the establishment of the unit performance standards and improves the overall service quality/operational standards.
• Maintains good contacts with key players in the regional transportation industry, including other UN agencies, NGOs, and government agencies for movement request related issues requiring planning and analysis.
• Receives, manages, and archives all records of movements related documentation including filing electronically and in hard copy.
• Assists in preparation of regular reports
• Carry out any other duties as assigned.

Qualifications, Skills and Experience:

• The applicant for the United Nations Department Of Operational Support (DOS) Transport Assistant should hold a High school diploma or equivalent. Required.
• At least five (05) years of progressively responsible experience in logistics support, transport operations Management, procurement, administration or related area is required.
• Experience using Microsoft Office Suite such as Word, Excel, PowerPoint is desirable.
• Experience working with Enterprise Resource Planning (ERP) systems (such as SAP, Oracle) or similar system is desirable.
• Experience in sourcing, cleaning and preparing data, selection and developing visualization/metrics in transportation, procurement, and/or supply chain management that enable easy communication/interpretation by the users is desirable.
• Languages: fluency in English is required. Knowledge of another official United Nations language is desirable.

Competencies

• Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

How to Apply:

All candidates who wish to join the United Nations in the aforementioned capacity should apply online at the link below.

This vacancy has closed — applications are no longer acceptedApplications closedSee open jobs at United Nations Department of Operational Support (DOS) →

Deadline: 14^th November 2021 

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