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Job Title:    Transport Coordinator

Organisation: Fracht Uganda

Duty Station:  Kampala, Uganda

Reports to: Operations Manager

About US:

Fracht aims to deliver innovative, tailor-made logistics solutions that give our customers quantifiable added value. We achieve this with our dedicated personnel, our long-standing experience and the latest information technology.

Job Summary:  The Transport Coordinator will oversee transportation requirements and ensure that all Fracht import and Export cargo is loaded, transported, and offloaded in time and safely according to regulations.

Key Duties and Responsibilities: 

Co-ordinating with Internal and external stakeholders

• Leads, directs, guides, and monitors the work of subcontracted long haulage and shunting transporters
• Collects all transport requests and through coordination with trucking companies provides solutions to transport related challenges
• Assesses trucking company’s performance and through reviews recommends improvement measures

Operations Monitoring and follow up

• Continuously track and trace trucks in transit while updating truck movement reports
• Share truck allocations with trucking companies and Commercial team as well as follow up for actual loading/offloading
• Evaluates, records, and responds to additional/special requests such as truck alterations, transhipment, Port overnight stay etc
• Handle and ensure proper documentation is done whenever there is short delivered or damaged cargo
• Coordinate document distribution between Fracht and subcontracted transporters including delivery notes, invoices, export and import documents
• Resolve Operational problems related to truckers. Investigate situations and complaints and recommend solutions.

Planning, Research, and development

• Review and revise where required the transportation schedules to ensure efficiency and to reduce costs.
• Provide support in the planning, performance review, Market research and implementation of improvement measures
• Maintains current knowledge of Regional, national, and local laws, regulations and standing orders e.g. weight restrictions, Journey management, Convid19 guidelines etc
• Collects, analyses, and reports statistical data regarding the transport section and the Fracht Operations in general

Field Trips and Stakeholder meetings

• Prepares and Submits Stakeholder Visit schedules to the head of Operations.
• Following the approved visit schedule meet the stakeholders
• Prepare and submit Stakeholder Visit reports to management
• Be the contact for drivers and subcontracted transporters’ representative both in Field and at the office.

Reporting

• Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident
• Issues Incident reports on each reported accident/incident and avails them to the head of Operations for further processing and closing.

Recording

• Prepares the onboarding documentation for all new subcontracted transporters
• Ensures that proof of delivery is submitted by transporters on all transport files prior to payment of transporters
• Ensures timely updates are done in the electronic cargo tracking system for all shipments handled

Responsibility for assigned adhoc duties

• Performs any other duties that may from time to time be assigned by the immediate supervisor

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s Degree in Business Administration and Management
• A Diploma in customs Clearing and Forwarding
• Certificate in East Africa Customs Freight Forwarding Practicing certificate
• Knowledge in customs clearing and forwarding is an added advantage
• Demonstrate aptitude of teamwork
• High level of interpersonal skills
• Must have effective communication skills, both written and oral
• Must be prepared to work long and irregular hours
• Ability to keep deadlines and a must requirement

How to Apply:

All candidates should send their applications to: recuitment@ug.fracht.com

Deadline: 3^rd November 2021

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