Officer Purchase (Imports) Job Opportunities – Kakira Sugar Limited (KSL)

Job Title:    Officer Purchase (Imports)

Organisation: Kakira Sugar Limited (KSL)

Duty Station:  Uganda

Reports to: Imports Manager

About US:

Kakira Sugar Limited (KSL) is a leading sugar manufacturer in Uganda. KSL boasts of two (2) sugar estates, one in Kakira – Jinja and the other in Kayunga.

Key Duties and Responsibilities: 

  • Receiving and reviewing requisitions for clarity- adequate specifications/to ensure that bidders will be able to respond to the quotation appropriately as per specifications.
  • Assisting user departments in getting specifications and Terms of Reference right.
  • Processing Purchase Enquiries for purchase requisitions from the User Departments.
  • Floating Purchase Enquiries to the respective liaison Offices and follow-up for quotations.
  • Comparing and evaluating offers received from suppliers.
  • Negotiating contract terms of agreement and pricing.
  • Follow-up with Users for timely technical clearance of the quotations.
  • Preparing Approval notes and ensuring to obtain necessary commercials approvals from the relevant authorities within validity of quotations.
  • Issuing/Tracking orders and ensuring timely delivery.
  • Monitoring stock levels and placing orders as needed.
  • Entering order details (e.g. vendors, quantities, prices) into internal databases- SAP.
  • Maintaining updated records of purchased products, delivery information and invoices.
  • Preparing monthly/annual reports on purchases, including cost analyses.
  • Preparing monthly/annual reports on purchases, including cost analyses.
  • Preparing procurement transactions and providing a liaison link between suppliers and user departments.
  • Forwarding certified invoices to Stores for GRN and Accounts for payment.
  • Resolving rejections and quality issues as priority.

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Business Administration/Procurement and Supplies or its equivalent from a recognized University.
  • A minimum of five (5) years of relevant practical experience in the field of Procurement for Goods and Services.
  • Be able to demonstrate competence in use of standard Computer applications such as Ms. Word, Excel, PowerPoint
  • Good customer relations skills
  • Good negotiation skills
  • Effective Communication and Report writing skills.
  • Have excellent written and verbal communications in English and Kiswahili.
  • Must have proficiency in the application of IT/ERP systems such as SAP

How to Apply:

If you feel that you match the outlined required requirements, write to the address below, enclose photocopies of your certificates, C.V and testimonials, indicating names and address of two referees ‘and quoting the job reference number on the left-hand corner of the envelop.

Your application should be addressed to: Human Resources Manager, Kakira Sugar Limited, P.O. Box 121, Jinja – Uganda Tel: 0414-444000 OF Mail to recruitments@kakirasugar.com

Deadline: 18th October, 2021.

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