Fresher  HR & Admin Officer US NGO Jobs – International Rescue Committee (IRC)

Job Title: HR & Admin Officer

Organisation: International Rescue Committee (IRC)

Duty Station:  Uganda

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community-based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. IRC has a country office in Kampala, and field offices in Moroto, Kiryandongo, Kyaka II, Yumbe and Imvepi.


Job Summary:  Under the direct supervision of the Field Coordinator, the HR & Admin. Officer supports the affairs related to the day to day running of the IRC Lamwo Office and supporting the country Office and is the focal person providing key support on all HR functions. The Human Resource Officer will assist in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes and payroll.

Key Duties and Responsibilities: 

Recruitment and On-boarding

  • Initiate and coordinate the recruitment requests and follow through on hiring procedures in line with the policy.
  • Prepare and post job advertisements for vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
  • Maintain a recruitment resource database (CVs).
  • Maintain an organized recruitment resource database and weekly update the recruitment status report and send it to all managers on a weekly basis.
  • Organize interviews and follow through on hiring procedures in line with the IRC policy.
  • Liaise with hiring managers to ensure new staff are oriented upon hire at the IRC Lamwo office. Includes providing pre-assignment information, orienting employee to the IRC Way in the office.

Contract Management

  • Preparing and track offer letters and employment contracts.
  • Prepare CoS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.
  • Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
  • Ensure staff understands their benefits package and lead an effective administration of the benefits.
  • Maintain accurate and up to date personnel records of all employees including orderly archiving.
  • Ensure the IRC way violations are captured, reported, and followed through on a monthly basis.

HRIS Support

  • Support the management of IRC Uganda’s HRIS system for the Lamwo section and ensuring that it is accurate and maintained up to date.
  • Support the maintenance of talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
  • Act as a point of contact for Cornerstone enquiries
  • Capacity building employees & management, in the use of Cornerstone and the HRIS.
  • Support Payroll process for staff, as required.

Performance Management

  • Coordinate timely performance appraisals and maintain an updated PME database for Lamwo staff.
  • Ensure that performance evaluations for staff are conducted on time and review all evaluations to ensure quality and consistency.
  • Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.

Health Insurance management

  • Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.
  • Ensure staff and eligible dependents are registered on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.
  • Liaise with the health service provider to resolve any issues with the services.
  • Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.

Exit Management

  • Process and track termination paperwork for Lamwo staff including preparation of termination notice letters in relation to closing grants and restructuring.
  • Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture.
  • Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly.
  • Develop and maintain reports to update and finalize terminal benefits.
  • Perform other duties as needed or requested.
  • Key Working Relationships

Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s degree in Human Resources, Business Administration, or any other related course.
  • At least three years of relevant professional experience in human resources.
  • Strong knowledge and experience of HRISs, and supporting others to use HRIS.
  • Extensive knowledge and experience of managing a payroll, preferably for more than 300 employees.
  • Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector.
  • Previous experience in using ProMISe HRMIS is an advantage.
  • Strong experience in a human resource support role.
  • Ability to analyze and interpret numerical data and processes.
  • Ability to maintain the highest degree of discretion and confidentiality of HR information.
  • Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.
  • Organized and methodical and with good attention to detail
  • Willingness and ability to work within a multi-site, international organization.
  • Customer focused with good interpersonal skills.
  • Ability to work on own initiative with limited supervision.
  • Ability to deal with ambiguity and work towards a resolution.
  • Excellent written and verbal communication skills
  • Excellent Microsoft Office packages – Word, Excel, and Outlook.
  • Able to coach and support others.

How to Apply:

All candidates should apply online at the link below

Click Here

Deadline: 17th September 2021

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