Compliance Officer Non-profit Jobs – THETA-Uganda

Job Title:    Compliance Officer 

Organisation: THETA-Uganda

Funding Source: Global Fund

Duty Station:  Kampala, Uganda

Reports to: Executive Director

About US:

THETA-Uganda is a not-for-profit Ugandan Non-Governmental Organisation (NGO) and company limited by guarantee. The Organization was founded as a research project in 1992 and registered as an NGO in 1995. THETA’s core mandate is to improve health and access to health care through promotion of collaboration between the traditional and biomedical health care systems.


About Global Fund Project:

THETA Uganda has received this funding from the Global Fund through TASO for the West Nile Cluster to support activities that contribute to the strategic objectives under the Uganda Malaria Reduction Strategic Plan (UMRSP) 2021-2025.  The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) is an international partnership that provides grants to lower income countries with high HIV, Malaria and Tuberculosis disease burden. The fund has been supporting Uganda since 2003 to fight the three diseases (HIV, TB and Malaria).

Job Summary:   The Grants and Compliance Officer role focuses on coordinating grants management and reporting processes to produce high-quality and timely donor reporting and conducting staff capacity building on grants and reporting. The Grants and Compliance Officer will be responsible for providing program and support teams with general grants management support and advise on donor compliance and regulations to ensure grants are implemented on-track, on-time, and on-budget. This position is ideal for a self-motivated and enthusiastic team player with strong grants experience who can produce quality deliverables within a limited time period.

Key Duties and Responsibilities: 

  • Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor compliance regulations and procedures to support on-track, on-time, and on-budget implementation
  • Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings
  • Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed
  • Maintain a broad and deep understanding of relevant donor policies, regulations and procedures
  • Support program staff in grant revisions, modifications, no-cost extensions, or budget realignments
  • Provide support to the Executive Director and Programs in liaison or representation to donors, tracking key donor correspondence
  • Ensure effective channels of internal and external communications relating to grants are established and respected, confirming senior management and technical leads understand donor communication protocols and provide copies of correspondence for files
  • Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions
  • Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and project requirements, coordinating closely with program managers and coordinators
  • Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal documentation and Grant Unit tools
  • In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grant
  • Conduct ongoing capacity strengthening of staff in report writing, editing and critical analysis
  • Provide capacity building for staff in grants management, spending tracking, and compliance
  • Support training to program staff related to donor regulations and processes for visibility and communications

Qualifications, Skills and Experience:

  • The ideal candidate must hold a Bachelor’s degree in relevant Finance, Grants/ Award Management or Compliance and Audit discipline and at least three years of relevant grants or program management experience, international experience desirable but not essential
  • Demonstrated understanding of grants management, with proven experience in managing large multi-donor (including European and US) portfolios
  • Demonstrated proficiency in donor reporting, with strong writing, editing, and critical analysis skills
  • Familiarity in capacity building of staff, especially with regards to program oversight and reporting
  • Solid ability to communicate concisely, respectfully, and with impact
  • Flexibility to adapt to changing requirements and needs
  • Strong written and verbal communication in English is required

How to Apply:

All candidates should send their application letters and updated CVs together and they MUST not be more than 5 pages. They should apply online at the link below.

Click Here


  • All applicants must provide 3 professional referees who should be stated with clear phone and email contact details
  • All applicants must be ready for immediate deployment for all positions.

Deadline: Friday, 17th September 2021 by 4:00pm

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