Data Jobs – People and Culture Records Assistant – World Vision International

Job Title:    People and Culture Records Assistant (Data Jobs)

Organisation: World Vision International

Duty Station: Kampala, Uganda

Reports to: People and Culture Coordinator


About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”


Job Summary: The People and Culture Records Assistant shall oversee P&C Divisions records from their creation and preservation through to disposal as per the established standards and procedures.


Key Duties and Responsibilities: 

Records Management

  • Process, file and organize records according to the established guidelines in both computer and paper filing systems.
  • Ensure that all P&C division records are properly labelled for easy access.
  • Provide customer service to P&C staff requesting for information while following the organizational guidelines and observing any legal restrictions on information sharing
  • Track the movement of files and information through schedules and calendars to ensure no records are lost or misplaced and that they are returned when borrowed
  • Assist the division to retrieve documentation especially during various audits.
  • Maintain confidentiality of personnel information in accordance with the policy and legislative requirements

Completeness of staff personnel files

  • Coordinate with different stake holders in the P&C Division to ensure that staff files are complete with all relevant documentation including medical insurance documentation


  • Regularly prepare and submit reports on the status of records within the division to guide decision making and action.

Networking and Collaboration

  • Develop, build and maintain relationships with people & culture staff as well as staffing from other departments in order to effectively support the records function

Records Retention and Disposals

  • Implement records retention and disposal schedules by destroying of records which have reached their retention period.

Support other P&C Initiatives

  • Support staff care and wellness activities in partnership with the Compensation and Benefits Officer

Qualifications, Skills and Experience:

  • The ideal candidate for the World Vision International People and Culture Records Assistant job should hold a Bachelor’s degree in Records Management, or Library and Information Science from an internationally recognized institution
  • One year of working experience in HR records management gained from a reputable organization or in a corporate work environment.
  • Experience of providing administrative support in a human resource department is critical for this role.
  • Experience in specific referencing, cataloguing, indexing, digitization, and collection management is required.
  • Experience of using electronic human resource systems is an added advantage
  • Demonstration of well-developed interpersonal skills with high levels of confidentiality
  • Excellent written and verbal communication skills.
  • Innovative with proven high levels of integrity.
  • Excellent analytical and report writing skills.
  • Proficiency in relevant computer applications such as Word and Excel.
  • Proactive personality, self-driven and strongly motivated.
  • Customer Care skills and Planning and Organizational Skills
  • Spiritual maturity – ability to articulate and model our Christian identity and mission in an inclusive way.
  • Good team player.


How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.


Click Here


Deadline: 11th August 2021


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