Fresher Procurement Records Assistant Job Placements – National Medical Stores

Job Title: Procurement Records Assistant

Organisation: National Medical Stores

Duty Station:  NMS Head Office, Entebbe, Uganda

Reports to: Chief Procurement Officer

Job Grade: NMS Grade 10


About US:

National Medical Stores is an autonomous Corporation that was established by an Act of Parliament in 1993. Our mandate is to Procure, Store and Distribute medicines and other medical supplies to health facilities.


Job Summary: To keep accurate Procurement related records and manage their movement and custody.


Key Duties and Responsibilities: 

  • Ensuring completeness of procurement files
  • Identifying procurement files for archiving and drawing this to the immediate
  • Ensuring safe custody of both active and archived procurement files and records to ensure quick retrieval.
  • Maintaining a record of all procurement files kept by the department and availing them to authorized personnel when required.
  • To identify and report any risk(s) noted during the course of execution of duties by staff
  • Any other duties that may be assigned by the Immediate supervisor.


Qualifications, Skills and Experience:

  • The ideal candidate must hold at least Diploma in Records/ Library and Information Science or
  • Records and Archives Management
  • At least two years of working experience in managing records
  • Computer Literate


How to Apply:

All Interested applicants should submit an online application. Please scan your academic qualifications: Degree qualifications, Curriculum Vitae, Uganda Advanced Certificate of Education, Uganda Certificate of Education, Membership to the professional body and other relevant academic documents and National Identity Card (both faces) and submit them online: Click Here

Failure to attach any of the listed required documents shall lead to automatic disqualification of the applicant.

The application letter should be addressed as below and should be signed, scanned and sent online:

The Chief Human Resource and Administration Officer

National Medical Stores

P.O Box 16, Entebbe

Plot 4-16 Nsamizi Road,




  • Only shortlisted candidates will be contacted. If you don’t hear from us within one month from the date of closure of receipt of applications, consider your application unsuccessful.
  • Candidates should attach all relevant academic documents as PDF Files
  • National Medical Stores reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.
  • Any form of canvassing will lead to automatic disqualification
  • National Medical Stores is an equal opportunity employer.


Deadline: 26th July 2021


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