Fresher Supply Chain Assistant US NGO Job Opportunities – International Rescue Committee (IRC)

Job Title:    Supply Chain Assistant (Re-advertisement) Fresher Job Vacancies

Organisation: International Rescue Committee

Duty Station:  Kampala, Uganda

 

About US:

Founded in 1933, the International Rescue Committee is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

 

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Kiryandongo and Zombo.

 

Job Summary:  Reporting to Supply Chain Officer, the Supply Chain Assistant is responsible for the efficient coordination and management of all inventory management functions for IRC’s Kampala Urban Office.

 

Key Duties and Responsibilities: 

  • Understand, implement and maintain standard IRC inventory management policies and procedures.
  • Train urban staff as required.
  • Manage and document the receipt, handling, storage, release and reporting of goods through the IRC Kampala urban office.
  • Advise the Supply Chain Officer of potential inventory shortages.
  • Ensure the maintenance of fittings and equipment.
  • Implement and ensure clear safety procedures.
  • Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
  • Advise the Supply Chain Officer of warehouse-specific issues or improvements.
  • Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
  • Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
  • Goods Reception and Transport
  • Assist in receiving all supplies.
  • Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
  • Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
  • Prioritize dispatch needs in conjunction with program.
  • Prioritize air road transport in coordination with the program department and field sites.
  • Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
  • Supervise truck loading and documentation follow up.
  • Stores and Inventory
  • Monitor security of IRC’s storage and supplies.
  • Receive completed store’s request forms and prepare the goods for issuance.
  • Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
  • Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
  • On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
  • Update the stock record cards regularly.
  • Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.

 

Key Deliverables

  • Maintain full and accurate inventory records.
  • Undertake (documented) monthly and ad-hoc physical inventory checks.
  • Conduct documented quarterly job performance reviews of Warehouse staff, providing appropriate feedback.
  • Provide on-time, standard monthly reports to the Supply Chain Officer.




Qualifications, Skills and Experience:

  • The ideal candidate for the International Rescue Committee (IRC) Supply Chain Assistant job vacancy should hold a Bachelor’s degree or Diploma in Procurement and Logistics Management or related field.
  • At least two years of work experience in a stores management role.
  • Knowledge of generic warehouse management systems and forms
  • Physically mobile, able to lift 30kg without strain.
  • Competent in spoken and written English
  • Good mathematical skills.
  • Competent use of computers (MS Word, Excel, PowerPoint).

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

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