Fresher Archives & Records Associate Job Opportunities – Uganda Airlines


Job Title:   Archives & Records Associate (Fresher Job Vacancies)

Organisation: Uganda Airlines

Duty Station:  Kampala, Uganda

Report Line: Administration Officer

Ref No: UGA-94


About US:

Uganda Airlines is the flag carrier of Uganda. The company is a revival of the older Uganda Airlines which operated from 1977 until 2001. It began flying in August 2019.


Job Summary:  The Archives & Records Associate shall oversee Uganda Airlines records from their creation and preservation through to disposal as per company/regulatory set standards.


Key Duties and Responsibilities: 

  • Process, file and organize records and files according to company policies and procedures in both computer and paper filing systems
  • Provide customer service to individuals requesting information while also following company guidelines and observing any legal restrictions on information sharing
  • Operate telephone systems to answer and route incoming and interoffice calls, along with taking and delivering messages, scheduling appointments, and managing call routing based on requests and company policies
  • Research records upon request and maintains logs of requests by tracking the movement of files and information through schedules and calendars to ensure no records are lost or misplaced and that they are returned when borrowed
  • Preparing new files and setting them up in both the computer and paper systems according to company procedures to ensure information is complete and files are included in all systems
  • Ensure that all department records are properly labeled for easy access.
  • Assist departments to retrieve documentation especially during various audits.
  • Assist with the management and routine assessment of inventory and supplies.
  • Compose correspondence to external and internal parties as requested.

Qualifications, Skills and Experience:

  • The ideal applicant for the Uganda Airlines Archives & Records Associate job placement must hold a Bachelor’s Degree in Office and Information Management  or similar
  • Two to three years of experience in a busy office environment handling records
  • Experience with Microsoft applications; Word, PowerPoint, Excel, and others
  • Experience with handling people requests and updating files
  • Experience in using office equipment, printers, faxes, scanners, binders, etc.
  • Clean criminal background
  • Solid knowledge of office procedures and protocols
  • Proven knowledge in document safety systems and procedures
  • Proficiency in documenting processes and keeping up with industry trends
  • Patience
  • Meticulousness
  • Capable of prioritizing
  • Good problem-solving skills
  • Analytical skills
  • Administrative skills
  • Organizational skills
  • High level of confidentiality
  • Communication and influencing skills, especially when requiring colleagues to hand over records or to use the systems correctly.


How to Apply:

All candidates should send their application letters, , complete with Curriculum Vitae giving two (2) referees, and copies of academic and professional certificates with one passport size photograph (one full size photograph for Cabin Crew applicants) should be submitted online at Click Here or by post quoting the Job Reference number accordingly.


Applications should be addressed to:

The Manager Human Resources.

Uganda National Airlines Company Ltd.

P.O. Box 431, Entebbe, Uganda.


Only successful applicants will be contacted.


Deadline: 12th July, 2021 by 4:00pm


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