UN Jobs – Project Support Assistant – United Nations Children’s Fund (UNICEF)

Job Title:    Project Support Assistant

Organization: United Nations Children’s Fund (UNICEF)

Duty Station: Kampala, Uganda

 

About US:

The United Nations Children’s Fund (UNICEF) is mandated by the UN general assembly to advocate for the protection of children’s rights, to help meet their basic needs and expand their opportunities to reach their full potential. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere.

 

Background and Purpose

Two United Nations Agencies, the United Nations Children’s Fund (UNICEF) and the United Nations World Food Programme (WFP), have come together to build a new joint office building in Kampala.

 

Job Summary: Under the overall guidance and supervision of the Project Manager, the Project Support Assistant will work closely with the Project Manager and the Project Architect to provide administration and liaison support for the design of the new UNICEF/WFP office building. In the first 6 months the assistant will be involved in liaising amongst UNICEF, WFP & the Design company. The person will give support in every respect to the Project Manager.

 

The Project Support Assistant will be a key member of a technical team of three – the Project Manager, the Project Architect and a Project Support Assistant. This team will work under the guidance of the Project Management Team Committee consisting of senior staff members from both UNICEF and WFP.

 

Key Duties and Responsibilities:  

  • Coordinate the engagement with the design company, UNICEF stakeholders and WFP stakeholders
  • Gathering information from staff consultation
  • Organize, schedule and support project meetings including setup of ICT equipment, reminders, minutes
  • Work with the designer to prepare suitable input for peer review of submissions
  • Track the key project milestones for the Design Company.
  • Assist with value engineering to reduce costs
  • Assist presentations for the Project Committees
  • Assist in market research on Construction Companies
  • Assess REOI’s from construction companies
  • Assist with the analysis and evaluation of bids received from Construction Companies.
  • Assist organizing Tender Packages for the selected Construction companies
  • Assist with getting a Request for Proposal for Construction companies into the newspapers
  • Assess the quality of the construction proposal
  • Check quantities
  • Participate in visiting the officers of design companies
  • Assist with the preparation of a Technical Evaluation Report
  • Manage and maintain documentation files
  • Support the Project Architect when the Project Manager is on leave
  • Assist in preparation, maintain and disseminate reports on project progress and updates.
  • Check interim payment invoices from third parties.
  • Administrative, Financial and Clerical tasks.
  • Provide a monthly Report




Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations Children’s Fund (UNICEF) Project Support Assistant job must hold a Bachelor’s Degree as a minimum. A general degree in Business, Management, Communication, Law or a related area.
  • A degree in Architecture, Engineering or a related field would also be suitable but not a requirement,
  • At least three years of work experience
  • Language: Fluency in English.

 

Competencies:

  • Broad skills in Administration & Finance
  • Knowledge of Procurement practices
  • Efficient in an office environment
  • Ability to deliver towards tight work deadlines through organizing and prioritizing tasks.
  • Good interpersonal skills and the ability to converse at ease with the stakeholders
  • Able to operate as a team player and contribute effectively to team goals
  • Able to predict problems/constraints with current processes and propose feasible alternatives and devise innovative ways to solve issues which arise during a project.
  • Able to effectively assist the Project manager in managing and directing the Project
  • Ability to multi-task and prioritize and adjust work schedules.
  • Ability to quickly identify and communicate to the Project Manager and the Project Architect any project related issues that could have an impact on the successful implementation of the project.
  • Ability to lead, build and sustain effective working relationships with colleagues and third parties to achieve the effective delivery of the project.
  • Demonstrates attention to detail and patience.
  • Demonstrates honesty and integrity at all times.
  • Ability to carry out duties assigned by the project manager.

 

How to Apply:

All qualified and experienced candidates are requested to submit a letter of interest highlighting why they are interested in the assignment, their attributes, skills and experience that make him/ her suitable for this position as a Project Support Assistant at the link below.

 

Click Here

 

Deadline: 18th June 2021

 

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