Procurement Officer Jobs – East African Community (EAC)

Job Title:    Procurement Officer

Organisation: East African Community (EAC)

Duty Station:  Arusha, Tanzania

NB: This Position is open to Ugandan Nationals

REF: EAC/HR/2020-21/45

 

About US:

The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, and the Republic of Uganda with its Headquarters in Arusha, Tanzania.

 

Job Summary:  The Procurement Officer will implement the procurement policies and processes by providing Procurement Services to EAC.

 

Key Duties and Responsibilities: 

  • Initiate Preparation of Annual procurement Plan
  • Receive and Review requisitions for clarity adequate specifications/ to ensure that bidders will be able to respond to the quotation appropriately
  • Receive and process Purchase requisitions from User Departments
  • Group the requests and into homogeneous categories and identify sources of supply
  • Originate tender documents for approval
  • Assist user departments in getting specifications and Terms of Reference right.
  • Consolidate and prepare recommendations for award
  • Initiate draft notification of awards and regret letters
  • Prepare procurement transactions and provide a liaison link between suppliers and user departments
  • Follow-up and expedite deliveries
  • Update and maintain a database of suppliers
  • Update and maintain records of all Procurement Transactions
  • Initiate preparation of Annual Procurement Report.
  • Forward certified invoices to Accounts for payment




Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent
  • Diploma in Procurement/ Purchasing and Supplies or equivalent beyond bachelor’s degree is an added advantage .
  • Minimum five years of relevant practical experience in the field of Procurement for Goods and Services
  • The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills.
  • Excellent written and Verbal communications in English and Kiswahili.
  • Proficiency in the application of IT systems such as SUN systems/ SAP or Oracle Financials will be an added advantage

 

Eligibility for applications: Applicants from all EAC Partner States are eligible to apply for the above position.

 

How to Apply:

All interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

  • Fill in the application form attached (Download Here);
  • Attach their application letter, a detailed CV, Copies of   certified academic certificates, and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.
  • Please quote the respective reference number on both the application letter and envelope.
  • For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below;

 

The Secretary General

East African Community

P.O. Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

 

E-mail to: vacancies@eachq.org

 

Please note:

  • You may submit your application either electronically or in hard copy but not both.
  • Only qualified candidates will be contacted
  • EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.
  • Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.

 

Deadline: 18th June 2021

 

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