Fresher UN Administrative Assistant Job Opportunities -United Nations World Food Programme (WFP)

Job Title:    Administrative Assistant (Fresher UN Jobs)

Organization: United Nations World Food Programme (WFP)

Duty Station: Uganda

 

About WFP:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to United help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Job Summary:  The Administrative Assistant will support effective delivery and maintenance of client-focused, value-for money oriented quality administrative practices.  The incumbent is expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines or practices including being able to recommend a course of action to staff at various levels.

 

Key Duties and Responsibilities: 

  • Respond to standard queries related to UN common services and provide timely and accurate guidance.
  • Manage routine administrative and financial tasks and contribute to effective and timely management of resources.
  • Maintain records, to ensure information is organized and readily available for staff.
  • Maintain relationships with other UN agencies and individuals through provision of business support, information sharing and service delivery.
  • Supervise cleaning and fumigation, air conditioner service providers under UN inter-agency arrangement.
  • Assist in preparation of UN common services budget, monitor budget utilization and provide regular performance reports.
  • Contribute to improvement of business procedures and processes.
  • Collect and perform basic data analysis to contribute to quality business information management.
  • Maintain accurate records related to management of inter-agency fuel
  • Manage guest houses in accordance with standard operating procedures (SOPs).
  • Schedule preventive and routine maintenance of premises, equipment and fittings as may be necessary.
  • Supervise and ensure that works done by contractors are performed promptly and according to specifications as stipulated and in compliance with the applicable policies, procedures, rules and regulations.
  • Perform any other duties as may be required.





Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations World Food Programme (WFP) Administrative Assistant job placement should hold a University degree in Business or Public Administration or related field obtained from a recognized institution. Postgraduate professional training in management or administration will be an added advantage.
  • A minimum of five years of professional experience in similar position gained either in WFP or from an equally reputable organisation.
  • Demonstrated ability to perform all routine administrative activities in line with WFPs operating standards through day-to-day work.
  • Ability to provide ad-hoc administrative guidance to other staff.
  • Ability to convert business plans into clear actions for team members to support the implementation of the programme.
  • Ability to collect and report data to draw out fact-based insights.
  • Ability to demonstrate basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate client’s critical activities.
  • Ability to monitor trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
  • Demonstrate a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
  • Ability to monitor and supervise administrative work against the established standards and protocols for service excellence.
  • Ability to ensure that customer problems are identified and resolved.
  • Demonstrate proficient digital skills in using Microsoft Word, Excel, PowerPoint, Outlook and Teams.
  • Language: Fluency in written and oral English language.

 

Competencies:

  • Business Support Services & Reporting: Exhibits ability to convert business plans into clear actions for team members to support the implementation of the program. Collects and reports data to draw out fact-based insights.
  • Internal Controls & Risk Management: Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate client’s critical activities.
  • Resource Management: Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
  • Specialised Knowledge in Administrative Services: Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
  • Customer Focus: Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved.

 

How to Apply:

All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below

 

Click Here

 

Deadline: 17th June 2021

 

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