Fresher Assistant – Administrator Job Opportunities – MTN Uganda

Job Title:    Assistant-Administrator (Fresher Job Vacancies)

Organisation: MTN Uganda

Duty Station:  Kampala, Uganda

Reports to: Chief Executive Officer

 

About US:

MTN-Uganda is the leading telecommunications Company in Uganda, providing payphone, fixed lines, fax/data, internet and mobile services.

 

Job Summary:  The Assistant-Administrator will ensure efficient and effective administrative functionality of the office and to maintain good internal and external relationships in the office.

 

Key Duties and Responsibilities:  

  • Manage the filing, storage and retrieval of office documents, scanning, distribution of staff personal files and ensure that all records and databases are updated.
  • Information management by gathering, transmitting/conveying, sorting, retrieving, interpreting and evaluating information. Process and draft documents and presentations.
  • Monitor the divisional OPEX budget and flag the MD/CEO; manage and account for cash imprest, requisition, store and distribute stationery, office supplies and refreshments for the staff in the division.
  • Coordinate the internal and external departmental interaction programs including coordinating the travel schedules for staff and Company visitors where applicable,
  • Capture and follow up requisitions in Financial system ensuring the right amounts are authorized for payment.
  • Organize, schedule and facilitate EXCO and any departmental meetings, events, appointments, prepare documentation, select venues, follow up on meetings, attend meetings and take minutes thereof and update the team accordingly.
  • Office and in-box management, distributing and mailing documents by scanning for necessary action and acknowledging receipt in accordance with delegation of authority
  • Monitor the status and coordinate repairs and maintenance of the office environment, furniture, equipments, utilities and housekeeping.
  • Receive, classify and register incoming and outgoing office correspondences and disseminate them to action centres.
  • Handle Telephone conferencing and initiate/attend to callers either in person and screen & direct visitors/clients/customers who come on appointment, meeting or inquiries as per their requests and handle administrative inquiries.
  • Maintain an updated activity schedules and appointments for the office of the MD/CEO and advise staff, clients and customers accordingly.
  • Self-management planning own career development, manage work station, manage work flow and plan leave of absence

 

Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA’s)

  • An efficient and effectively managed schedule
  • Spend of consumables e.g stationery, refreshments etc within budget
  • Well maintained, safe and clean office environment
  • Well organised events, activities
  • Well maintained mail/records register
  • Well-coordinated meetings and timely reporting of minutes
  • Customer satisfaction / Employee satisfaction.
  • Effectively and efficiently managed records





Qualifications, Skills and Experience:

  • The ideal candidate for the MTN Uganda Assistant – Administrator job placement must hold a Bachelor’s Degree in social work & Social Administration, Social Sciences, Secretarial or Office Management
  • Two to three years of experience in a similar position and in a reputable organization
  • Exposure in Finance is an added advantage
  • Strong knowledge in modern MIS methods
  • Records keeping and filling systems.
  • Excellent interpersonal skills
  • High organisational skills
  • Communication skills
  • Being innovative/proactive
  • Self-respect and respect for others
  • Team player

 

Competencies:

  • Administration & Management
  • Oracle HCM
  • Writing skills.

 

How to Apply:

All candidates who wish to join MTN in the aforementioned capacity should apply online at the MTN e-portal link below.

 

 Click Here

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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