Fresher Administrative Assistant Job Opportunities – Equatorial Power

Job Title:    Administrative Assistant

Organisation: Equatorial Power

Duty Station:  Kampala, Uganda

 

About US:

Equatorial Power (EP) is an energy company that brings together a consolidated team with a strong track record in renewable energy and access to productive energy projects in Africa. EP operates in Uganda, Rwanda, and DRC and is headquartered in Kampala, with a presence in Kigali and Goma.

 

Job Summary: EP is looking for an Administrative Assistant to manage daily office operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The administration department is the backbone of an organization. An effective administrative assistant is an asset to an organization. He or she is the link between an organization’s various departments and ensures the smooth flow of information from one part to the other to run professionally and smoothly.

 

Key Duties and Responsibilities:  

  • Leading on office services – maintenance, lunch, water, internet, groceries etc.
  • Set up and manage standard EP comms channels – phone and email
  • Arranging transport as required. Identifying opportunities for savings and benefits during international travel
  • Ensuring office equipment/furnishing/layout align with needs and EP Culture
  • Support to all departments

 

Key Tasks (What are they doing day to day in general):

  • Managing daily office operations
  • Managing front office including visitors, general enquiries to EP
  • Providing logistics support – both domestic and international travel arrangements
  • Overseeing the maintenance of all office equipment and liaising with external agencies monitoring the status and proper use of office furniture, equipment and stationery
  • Maintaining appropriate and effective filing system of office records including employee files, office supplies inventory (Asset register ,Inventory etc) while adhering to EP confidentiality policies
  • Managing health insurance for the team
  • Provide support to CEO and other managers
  • Provide support to the Legal team i.e legal compliance e.g application of work permits, special passes and any legal paperwork pertaining to the expatriates, Interpol letters, Trading License, Tax Clearance Certificate for the company.
  • Providing support to the HR department , managing employee files, track leave days
  • Providing support to the support staff i.e office cleanliness, organization and orderliness, lunch.
  • Ensures visitors and staff adhere to Covid-19 SOPs




Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree or Diploma in secretarial studies, administration, or any related field
  • Two years of professional experience in a comparable position would be an asset
  • Good computer knowledge and skills including Microsoft Excel, Access, Word, Outlook, and PowerPoint.
  • Excellent interpersonal and communication skills

 

How to Apply:

All candidates should send their applications to hr@equatorial-power.com, and cc: Liz Ounkunda – liz.ounkunda@equatorial-power.com

 

Deadline: 15th June 2021

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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