Finance, Accounts & Administrator Officer Job Vacancies – Uganda Society of Architects (USA)

Job Title:    Finance, Accounts & Administrator Officer

Organisation: Uganda Society of Architects (USA)

Duty Station:  Kampala, Uganda

 

About US:

The Uganda Society of Architects (USA) represents the architectural profession in Uganda. One of the aims is to organise and unite architects in Uganda and to foster and strengthen friendly, intellectual, artistic, cultural, educational and scientific ties among architects and architectural fraternity. Since its establishment, the USA has produced an extensive series of practice, management and law reports on matters related to architectural practices and building in Uganda generally. The Society has also been actively engaged in many other areas including; building contracts, architects’ fees, conditions of engagement, architects manual, seminars, workshops, reports, liaison with other organizations and publication of books on practice matters in Uganda.

 

Job Summary:  The Finance, Accounts & Administrator Officer will carry out accounting, procurement, administrative and HR support work.

 

Key Duties and Responsibilities: 

Finance & Accounting

  • Review, arrange, record and make payment in accordance with financial policy
  • Prepare quarterly financial forecasts and requests for advancement of funds;
  • In-coordination with stakeholders, review and prepare the project budget periodically;
  • Carry out procedures regarding filing and recording of VAT, PAYE, WHT, Income taxes, NSSF and other statutory taxes and payments;
  • Prepare books of accounts, financial documents and reports as per audit requirements;
  • Prepare and Maintain bank reconciliation records
  • Collect, record and bank money received.
  • Research, price and purchase office supplies
  • Run fundraising programs and prepare grant/sponsorship applications
  • Maintain good business relationships with the societies stakeholders, sponsors and regulatory authorities.

Procurement Work

  • Prepare procurement plan for all project assets and goods and services;
  • Draft TORs, bidding documents for all supplies, services and works tenders
  • Carry out procedures regarding procurement, bid evaluation and selection
  • Advise relevant persons on financial aspects of the bids.
  • Monitor contracts and use of resources

Administrative Tasks

  • Maintain up-to-date society records of membership and society activities
  • Assist with event planning, programming and organization of society activities.

HR management Tasks

  • Support the Executive secretary in managing the contracts, payments and monitoring of the staff.
  • In addition to the above main areas of work, the officer is expected to carry out any other specific or related tasks as assigned by the ES

 

Key Performance Indicators

  • Annual and quarterly Project budget plans timely developed and approved to ensure good project progress;
  • Disbursement strictly follows relevant regulations as issued by the Auditor, URA, Policy, and Company rules;
  • Budget estimation and advance are made available for timely implementation of project activities;
  • Financial reports prepared and approved as required;
  • VAT and personal income tax procedures carried out as requested by the Tax Agency;
  • No critical audit findings in finance management;
  • Requests for ad-hoc financial reports or disbursement explanations from the council timely granted;
  • Equipment and service needed for project implementation procured in compliance with regulations.





Qualifications, Skills and Experience:

  • The ideal candidate must hold a Degree in financial management/accounting or economics.
  • At least three to four years of working experience in accounting and finance, preferably in mid-sized or large organization
  • MUST be familiar with QuickBooks
  • An MBA or a relevant masters is advantageous
  • Good analytical and numerical skills.
  • Good communication and presentation skills.
  • High Integrity/ethics and the ability to meet the deadlines.
  • Able to work independently and in a team.

 

How to Apply:

All candidates should send an application letter, Curriculum Vitae (CV) clearly indicating requirements referred to above, two referrals/recommendation letters from non-family related referees, copies of Certificates, Academic Transcripts, and Medical Fitness Certificate from a clinic or hospital via Email in one file to archi.uganda@gmail.com

 

Deadline: 9th June 2021

 

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