Administration, Finance and Logistics Officer Job Opportunities – Avocats Sans Frontières (ASF)

Job Title:    Administration, Finance and Logistics Officer

Organisation: Avocats Sans Frontières (ASF)

Duty Station:  Kampala, Uganda

 

About US:

Avocats Sans Frontières (ASF) is a development aid nongovernmental organization whose work focuses on giving access to justice and protecting the fundamental rights of all people with a focus on most marginalised groups.

 

Job Summary:  The Administration, Finance and Logistics Officer will be in charge of accounting and financial management of FATE project that the organization is implementing in Uganda.

 

Key Duties and Responsibilities: 

Accountancy Management:

  • Control the financial reports and the supporting documents submitted on a quarterly basis by the local partners implementing the FATE project and transfer them into the accounting system.
  • Conduct regular review of all accounting journals and documents for the project for correctness and ensure that all are uploaded into the ASF accounting system on time.
  • Review of all monthly staff and operational advances to employees and ensure that all expenses reports from operational advances are duly uploaded on the accounting system.
  • Supporting in preparing accounting files to be shipped to Brussels office.
  • Adhere to monthly end closer procedures and ensure all are followed on time.
  • Logistics confirmation of all operational purchase requisition and supporting documents of the project.
  • In charge of the annual closing of accounting for the project in compliance with ASF and the donor requirements

Treasury management

  • Control the treasury requests of the project partners and validate transfers
  • Perform monthly forecast for the project

Budget and financial management

  • Analyze the budget follow-up of the project and provide regular reporting to the CAFL for decision making.
  • Help in controlling multi-currency and multi-donor budgets.
  • Prepare budgetary amendments to partners budgets.
  • Responsible for managing partners financial reporting tool making sure it is well updated.

Administrative and Management

  • Monitor and prepare renewal of MOUs, partnership agreements and contracts related to the project.
  • Review of the monthly staff payroll management tool for correctness.
  • Timely filing of NSSF, WHT, LST and PAYE returns.
  • Logistics
  • Together with CAFL, prepare open call for tender to contract suppliers’ goods and services used on routine basis.
  • Support in organizing missions, meetings and seminaries for the project.
  • Ensure and organize all the data transfers from project partners to ASF.
  • Updating assets inventory for the project.

 

Qualifications, Skills and Experience:

  • The ideal candidate must hold a Degree: BA in Accounting/Financial management, Business Administration, Bachelor of Commerce or any related course
  • Three years of experience in financial management in a similar role preferably with an NGO
  • Financial/Accountancy management is key
  • Experience in Logistics and administration is an asset
  • IT: High level of computer literacy (knowledge of well-known NGO accounting software, advanced Excel, Word)
  • Excellent interpersonal skills and multitasking capacity
  • Desire to take on new challenges
  • Driver’s license
  • Motivation to integrate a multicultural and international organization

 

How to Apply:

All suitably qualified and interested applicants should send a Cover letter, detailed Curriculum Vitae, copies of academic transcripts; three reachable references and salary expectations. Applications must be addressed by email to bur-afl@asf.be with the reference “AFL Officer/FATE” in the subject heading.

 

ASF will only contact short-listed candidates

 

Deadline: 11th June 2021

 

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