Supply Chain Officer NGO Jobs – Humanity & Inclusion

Job Title:    Supply Chain Officer Organisation: Humanity & Inclusion (Handicap International Federation) Duty Station:  Arua, Uganda Reports to: Regional Logistics Manager Gross Salary: UGX. 2,208,949   About US: Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.   Job Summary:  Under the supervision of Regional Logistics Manager and in direct coordination with Logistics Teams, the job holder manages the Base’s logistics in compliance with Handicap International (operating under the name Humanity & Inclusion) internal framework and institutional donor regulations so as to ensure on-going logistical support for the activities developed.   Key Duties and Responsibilities:  Follow up the Site procurement organization and support the Sub Offices under HI Arua site logistic Administrative coverages. 
  • Involving in setting procurement plan setting in collaboration with Regional Logistics Manager and project Staffs.
  • Support Regional Logistics Manager to analyze the local market and keep an up-to-date database of local suppliers that satisfy the association's criteria (quality, price, service, ethics) and needs.
  • Organize local procurement process according to authorized PSR in line with HI Purchasing procedure within accountability, transparency.
  • Maintain Supply records of Purchase Monitoring Chart.
  • Organize local transportation of merchandise: choice of transport and packing, planning and monitoring of consignments, administrative and customs clearance formalities.
  • Organize any distribution of merchandise for the projects.
  • Makes sure that goods and services provided comply with the request (quality, quantity, price, deadline, origin, etc.).
  • Receives the invoice, and prepare HI Payment Authorization form to be validated by the Operations Manager and attaches a copy of the Purchase and Service Request for transmission to the cashier.
Carrying out or ensuring correct management of warehouse dedicated to store equipment’s and items for the operation at site level.
  • Follow up the identification of stock need in collaboration with project manager, and Logistic Manager to prepare PSR for operation kits and consumable replacement need.
  • Follow up and update the Stock cards according to receiving or releasing stock movement.
  • Update monthly stock report based on Stock Card and transmitted to Regional Logistic Manager.
  • Establishing staff and equipment forecasts required for loading/unloading.
  • Follow up the operation campaign kit refilling before operation deployment aiming to deliver complete kit during deployment progress.
  • Organize the physical management of stocks in collaboration with Regional Logistic Manager.
  • Organize the periodic inventory stock take or reconciliation.
  • Organize periodic stock controls; Stock Card and stock monitoring chart.
  • Manage the flow of merchandise.
  • Organize stock distribution of merchandise for the projects operation.
  • Provide the relevant information and report on stock to Project managers or relevant owner of stock.
Organize supply chains administrative filing system.
  • Compiling archive for each logistic function handled in both manual and computerized.
  • Submit the relevant tools of base or functions handled regularly.
Respect HI identity , rules, and policies
  • Promote HI’s protection of children policy, the protection of beneficiaries from sexual exploitation and abuse policy, the anti-fraud bribery and corruption policy and report to the line manager any non-respect of HI’s policies amongst the teams or partners.
  • Observe at all times strict commitment to HI’s Security & Safety regulations as per procedures in place at mission level.
 
Qualifications, Skills and Experience:
  • The ideal candidate for the Humanity & Inclusion Supply Chain Officer job placement should hold a Bachelor’s Degree in Transport and Logistics, Supply Chain Management or any other relevant degree with proven experience in Logistics and Supply Chain Management.
  • A minimum of three (3) years’ practical experience in Logistics and supply chain management.
  • Proven experience managing the supply chain process.
  • Proven experience in Stock management.
  • Proven experience in general services management and Management of technical equipment.
  • Proven Experience in Vehicles management.
  Competencies and Skills Required
  • Knowledge on local market and ability of negotiation.
  • Legal knowledge of civil and commercial law (contracts).
  • Good computer operating skills (excel + word).
  • Knowledge on stock / Technical organization and procedure.
  • Knowledge on general warehousing mechanism.
  • Knowledge of procedure of material or service requisition.
  • A communicative English and ethnic language.
  • Anticipation and Reactivity.
  • Reliability, trustworthy and Accountability.
  • Organisation and Team work.
  • Ability working with multicultural and plural-disciplinary teams.
  Condition: Starting Date: 1st June 2021 Length of contract: 07months Gross Salary: UGX. 2,208,949   NB:
  • Humanity and Inclusion is an Equal Opportunity Employer, we encourage females and persons with disabilities to apply to become a part of our organization.
  • HI staff must adhere to the values and principles outlined in the Code of Conduct.
  • HI operates and enforces policies on beneficiary protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
  • HI does not solicit funds in exchange for employment opportunities.
  How to Apply: If you feel you meet the requirements, please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter as One Document(DO NOT ATTACH CERTIFICATES) to HR department at recruitment@uganda.hi.org indicating the position title applied for.   Deadline: 8th May 2021.   Any efforts to influence the recruitment process will lead to automatic disqualification.   Disclaimer: Due to the urgency of this recruitment, HI reserves the right to fill the position before the closing date   For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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