Fresher O’ Level Admin Jobs – General Services Assistant – United States Peace Corps

Job Title:    General Services Assistant (Fresher O’ Level Admin Jobs)

Organization: United States Peace Corps   

Duty Station: Kampala, Uganda

Reports to: General Services Manager (GSM)

Vacancy Announcement No: 2021 – 003

 

About US:

The U.S. Peace Corps is an agency of the United States Government, which sends American volunteer development workers to assist in capacity building and technical assistance activities in over 70 countries worldwide. It operates in Uganda by the invitation of the Government of Uganda and has a memorandum of understanding with government ministries that outline broad areas of agreement of cooperation regarding the work of Peace Corps Volunteers in Uganda. Volunteers are assigned to government and non-governmental agencies and organizations, community based organizations, colleges and schools who in partnership enable Volunteers to provide capacity building in Education, Health; Agribusiness and Community Economic Development. Peace Corps also aims to build cultural understanding between Americans and Ugandans. Peace Corps Uganda is located at 48 Malcolm X Avenue, Kololo, and Kampala. Our Post office box numbers are 29348 or 7007 Kampala, Uganda.

 

Job Summary:  This broad scoped position provides support to Peace Corps Uganda’s administrative unit activities as well as to its safety and support activities. The General Services Assistant works as a GSO team member providing administrative support to Peace Corps Uganda operations in its support to over 150 Peace Corps Volunteers located throughout Uganda. He/She deputizes the General Services Manager in property as well as facilities management.

 

Key Duties and Responsibilities:  

General Services Records Keeping and Processing (35%)

  • Assist the GSM and financial management staff members in the maintenance of up-to-date utility (such as water, electricity) usage and records.
  • Maintain records of approved staff travel requests via the Quarterly Vehicle Planning meeting. Resolve conflicts and help direct the dispatcher to cover all office vehicle needs.
  • Update weekly and maintain electronic vehicle management reports for required submissions to DMO and PC HQ.
  • Track vehicle movement and fuel consumption.
  • Obtain price quotes from vendors prior to making PC authorized purchases.

Facilities & Property Maintenance & Inventory (35%)

  • As coordinated by the GSM, maintain up-to-date electronic records of PC expendable and non-expendable property to include office and medical supplies and all office and residential furnishings and equipment as well as PC Uganda’s vehicle fleet.
  • Track and record the movement of property amongst facilities and storage units and add and dispose of new or old property as necessary.
  • Assist the GSM in identifying (via PC/USG regulations and property condition) any PC property due for disposal and placement in Embassy GSO auction.
  • Assist the GSM in maintaining effective working relationships with landlords of PC facilities.
  • Receive and inventory medical supplies received by the Medical Unit.
  • Inventory PC properties, as required, using the Peace Corps approved inventory system.
  • Maintain the PC storage facilities and furnish PC offices and residences as required, issue office supplies to staff and track and order new supplies as necessary.

Training Site Assistance (15%)

  • Participate and at times directly oversee the preparation of equipment, supplies and other logistical concerns for the make-ready of PC Uganda pre-service training events.

Other Duties and Activities (10%)

  • Act as back up to the GSM in their absence.
  • Coordinate training activities for Peace Corps Drivers.

Standard Roles and Responsibilities (5%)




  • The applicant for the United States Peace Corps General Services Assistant should hold a Uganda Certificate of Education.
  • At least two years of progressively responsible and successful work in providing administrative support and IT systems usage support; and experience in administrative, inventory and customer management and support.
  • Demonstrated experience of cross cultural communication skills is highly desired.
  • Good working knowledge of U.S. Government regulations, or similar systems, for property management, fleet management, security and IT management.
  • A good working knowledge of computers and computer software usage and application.
  • Ability to conduct a wide range of general / administrative services support; and to use computer applications to maintain property records and generate periodic reports.
  • Ability to work effectively with a diverse group of staff, businesspeople and PC Volunteers.
  • Ability to work a regular Monday through Friday schedule with evening and weekend hours and travel to countryside when necessary.
  • Possession of a valid local driver’s license classes B & C
  • Legally able to work in Uganda
  • Language Proficiency: Good spoken and written English is required, with knowledge of at least 2 native language.
  •  

    Preferred Qualifications:

    • A post-secondary school qualification in a relevant field such as business administration, social sciences, procurement, mechanics, maintenance, IT or fleet management.
    • Three or more years of progressively responsible and successful work in providing administrative support and IT systems usage support; and experience in administrative, inventory and customer management and support.
    • Demonstrated experience of cross cultural communication skills is highly desired.
    • Possession of a valid local driver’s license classes DL & DM





    How to Apply:

    All candidates should send their Email applications with 3 Word-formatted documents to ug-applications@peacecorps.gov

     

    • A letter of interest (maximum 1 page),
    • A resume (maximum 3 pages)
    • Names and contact information for three references.

     

    Please clearly indicate your name and the position applied for on the subject line of the cover email as well as on all the attachments: For example “OPIO Michael_GSA” for the General Services Assistant position. Do not write any other words in the subject line of your mail. Submitted documents become the property of the Peace Corps.

     

    Peace Corps Uganda provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

     

    NB: You will be contacted ONLY if you are deemed qualified.

     

    Deadline: 31st May 2021 by 4:45 pm

     

    For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

     

     

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