Administration Officer Job Opportunities – Integrated Intelligent Computer Systems

Job Title:    Administration Officer

Organisation: Integrated Intelligent Computer Systems

Duty Station:  Kampala, Uganda

Reports to: Human Resource Manager

 

About US:

IICS Technologies (Integrated Intelligent Computer Systems) is an IT company will design and implement systems that automate business processes, data collection, dissemination and management of information in order to enhance service delivery, stimulate reform and facilitate transformation.

 

Job Summary:  The Administration officer will provide administrative services in order to ensure the smooth running of the office operations.

 

Key Duties and Responsibilities:  

  • To be responsible for planning and overseeing all administrative support and office services for the company.
  • To coordinate and communicate office activities, contract management, supplies and stationery, health regulations, and general troubleshooting.
  • To maintain confidentiality and professionally interact with employees, management and the clients. He/she will also be responsible for the safety requirements of the organization’s facilities and assets. Other duties shall be assigned as necessary.
  • Provide direct administrative and office management support to all members of the team, as directed.
  • Manage staff monthly attendance; compile a report for the HR manager.
  • Monitoring scheduled absences such as holidays or travel and coordinate actions to ensure that staff absence has been adequately covered off to ensure continuity of services.
  • Coordinate staff welfare activities by:
  • Supervising and monitoring daily meals schedules for staff.
  • Ensuring clean and safe environment.
  • Requisition and management of company assets.
  • Coordinate office activities and manage administrative flow.
  • Implement strategies and plans for Company office space and facilities requirements provision.
  • Troubleshoot and/or escalate office administration issues.
  • Other duties shall be assigned as necessary.




Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree in Business Administration, office and information Management or related discipline.
  • Three to five years of experience in an Administrative is an asset.
  • Planning and organising skills
  • Pay attention to Detail
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Resourceful and flexible.
  • Proven organizational and time management skills.
  • Ability to multi task and handle problems efficiently
  • Good Negotiation skills

 

Behavioural Competencies

  • Effective communication
  • Team work Oriented
  • Personal Integrity and Honesty
  • Results Oriented
  • Proactivity
  • Concern for Standards
  • Flexibility towards circumstance

 

How to Apply:

All suitably qualified and interested candidates should submit a letter of interest, academic credentials and CV including three referees, email address and daytime telephone contact by email to sheba.musiimenta@iicstechnologies.com please include the job title in the subject of your email.

 

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