Senior Finance Officer USAID Project Jobs – University Research Co., LLC (URC)

Job Title:    Senior Finance Officer Organisation: University Research Co., LLC (URC) Duty Station:  Jinja, Uganda Reports to: Senior Finance Manager   About US: University Research Co., LLC (URC)  is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.   About USAID RHITES EC Project: University Research Co., LLC (URC) is implementing the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support the implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition, and child development services.   Job Summary:  The Senior Finance Officer will be leading a team within Finance, the Senior Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.   Key Duties and Responsibilities:  
  • Support in the preparation/ development of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures.
  • Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts.
  • Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
  • Review of Mobile Money payments against Mobile Money Registration forms, Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams.
  • Ensure that internal controls pertaining online banking & Mobile money are tightened to mitigate risks.
  • As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all policy directives and various checklists circulated by HQ are implemented.
  • Supervise Management of petty cash fund by reviewing (for accuracy) and processing petty cash and bank vouchers.
  • Work closely with Finance Officer to address all field report review comments from home office including providing feedback for missing vouchers and outstanding information following review of payment documentation.
  • Assist in Preparation of monthly cash projections for submission to home office under the direction of the Finance Director. This also includes Bi weekly wire confirmations.
  • Support the management of personnel payroll and benefits accounting.
  • Support review of financial reports and documentation from sub grantees as needed, under the direction of Finance & Director.
  • Review Mobile money and Vendor payments for allowability, allocability, and Reasonableness.
  • Work closely with the Grants department to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in QBs.
  • Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
  • Maintain close coordination with URC project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
  • Assist in periodic inventory/ asset and stores audit and advice the Finance & Director accordingly.
  • Advice senior management on any areas with potential to impact on systems of internal controls and procedures. Other accounting, financial and administrative tasks consistent with the overall scope of this position.
  • Perform any other task assigned by supervisor and/ or Chief of Party.
 
Qualifications, Skills and Experience:
  • The applicant must hold a Bachelor’s Degree in Business, Accounting, Management, or other relevant field. Completed minimum Level 2 ACCA or CPA.
  • At least five (5) years of experience in the financial management.
  • Proven experience overseeing Mobile Money Payments, Vendor Payments, Budget Management and Financial Reporting (Monthly, Quarterly, Annual, PEPFAR reporting).
  • Experience working with USG/USAID-funded projects is mandatory.
  • Excellent writing, computer, management and organizational skills.
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
  How to Apply: All qualified applicants should send via E-mail HR-RHITES-EC@urc-chs.com their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday, May 7, 2021 at 2: 00 p.m. addressed to:   Snr. Human Resource Officer University Research Co., LLC – Centre for Human Services Plot 1 Bridge Lane, Mpumudde Division P.O. Box 5053, Jinja, Uganda Tel: +256 (0) 393 217 617, +256 200 300 900   Due to the urgency of recruitment, applications will be reviewed on a rolling basis.   Deadline: 7th May 2021 by 2:00pm   For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline      

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