Procurement Officer US NGO Careers –  International Rescue Committee (IRC)

Job Title:    Procurement Officer

Organisation: International Rescue Committee (IRC)

Duty Station:   Uganda

 

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

 

The IRC has been working in Uganda since 1998. The current program portfolio in Uganda includes health, protection & rule of law, gender-based violence and women’s protection and empowerment, economic recovery and development.

 

Job Summary:  Reporting to the Supply Chain Manager, the Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office in Kampala. He / She must have the ability to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

 

Key Duties and Responsibilities:  

  • Implements and maintains standard IRC procurement policies and procedures.
  • Ensures that procurement is carried out in accordance with the IRC and donor-specific policies.
  • Attends all the procurement committee meetings.
  • Coordinates with Finance, Admin and Program departments to ensure integrated internal controls, timely payment of vendors and up to date auditable documentation.
  • Ensure that a transparent and responsive procurement process is implemented and maintained.
  • Maintains communication, coordination and planning with the relevant requesting staff / Programs concerning the order and delivery of supplies.
  • Ensures that all supplies, services and equipment required are delivered in time.
  • Establishes and maintains ethical, professional working relationships with suppliers.
  • Maintains up to date supplier information for regularly purchased items and keeps advised of current local market conditions.
  • Supports and provides appropriate trainings for procurement and program staff as need arises.
  • Manages and supervises Procurement staff (Assistant etc.)
  • Advises the Supply Chain manager of procurement-specific issues and/or improvements.
  • Performs any other duties or tasks assigned or delegated by the Supply Chain Coordinator.

 

Key Deliverables:

  • Provide timely, standard monthly reports to the Supply Manager.
  • Generate and maintain an IRC MPA/MSA Vendor database.
  • Generate and maintain comprehensive price lists for goods, services and equipment purchased by IRC and share them with all field staff on weekly basis
  • Produce routine cash or payment projections for Supply Chain Manager and Finance.
  • Make sure the BvA system Purchase Requests are accurately tracked and updated to help in generating the right BvA
  • Produce routine purchase status reports for Supply Chain Manager, Programs and Finance.
  • Maintain the IRC Purchase Request Tracking & Metrics system and submit routine reports to the Supply Chain Manager.

 


Qualifications, Skills and Experience:

  • The ideal candidate for the International Rescue Committee (IRC) Procurement Officer job must hold a Bachelor’s Degree in Procurement and Logistics Management or an equivalent in any related field of study
  • At least three years of work experience in procurement with at least one year in a supervisory role
  • Good knowledge of generic procurement procedures and practices with familiarity of major donor and local regulations/laws (NGO or IRC experience is an added advantage).
  • Holder of a valid drivers’ license
  • Proficiency in English (ie both oral and written)
  • Good computer Knowledge in Microsoft word and excel especially spreadsheets

 

How to Apply:

All candidates should apply online at the link below.

 

Click Here

 

Deadline: 20th April 2021

 

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