Fresher Accountant NGO Jobs – Platform for Labour Action (PLA)

Job Title:    Accountant Organisation: Platform for Labour Action (PLA) Duty Station:  Kampala, Uganda Reports to: Senior Accountant   About US: Platform for Labour Action (PLA) is a national human rights civil society organization that was founded in 2000. PLA focuses on human rights and seeks to promote and protect the rights of the vulnerable and marginalised workers through empowerment of communities and the individual. Our target population include children in exploitative forms of work, children at risk of exploitation, informal sector workers infected and affected by HIV/AIDS, women and youth and workers earning below UGX. 300,000/= per month.   Job Summary:  The Accountant will be tasked with keeping accurate books of accounts as required by professional standards.  The Accountant is responsible for the day to day maintenance and management of books of accounts.   Key Duties and Responsibilities:   Financial Management
  • Develop annual budgets and forecasts involving relevant staff and coordinate the budget management system
  • Prepare annual financial statements and prepare year end accounts in advance of the annual audit.
  • Maintain, monitor cash flow and ensure that there are sufficient funds always available in the banks
  • Ensure all staff and volunteers are adhering to financial procedures and policies and ensure that all financial transactions are accurate and properly accounted for
  • Regularly prepare quarterly financial reports as required by donor and PLA’s board
  • Ensure monthly budget variance reports are prepared and shared with the supervisor
  • Develop a fire chart and a work plan in the finance department for the project activities to Track the progress of project activities
  • Ensure compliance with the Financial statutory requirements as well as Donor requirements
  • Review project files to ensure constituency and accuracy of the vouchers and the supporting information.
  • Prepare for audit and ensure audit recommendations are implemented immediately
Accounting Functions
  • Regularly update all the accounting records and books of accounts such as ledgers and journals for the project in the Navision system
  • Ensure that all payments for supplies and/or projects activities are in accordance with relevant PLA regulations and approved work plans/budgets
  • Manage petty cash and prepare monthly petty cashbooks, and ensure that all petty book-keeping and coding is accurate.
  • Withdraw and deposit cash and on PLA’s bank accounts on behalf of the organisation
  • Manage and monitor bank accounts and the transfer of money between PLA and donor and to partners under the specific project
  • Ensure that bank reconciliations as well as debtors and creditors statements are monitored monthly
  • Ensure that cheque books, purchase order books, invoices etc are in place, well accounted for and are kept in a safe and secure custody.
  • Write and issue cheques to vendors and pick bank statements from PLA’s bank accounts
  • Ensure proper filing of vouchers with proper supporting documents and on proper files.
Procurement
  • Ensure procurement guidelines are followed for procurement of any general items and consumable
  • Ensure that all procurements are managed as per terms of reference, contract terms or any other binding document
  • Participate in the procurement committee meeting and together with members agree on items and service providers to use under the project
  • Ensure timely payments are made to procured items based on approved budgets
Fundraising & Partnerships
  • Support the development of budgets for new proposals and preparation of financial information
  • Perform any other duties assigned
Qualifications, Skills and Experience: The applicant should hold relevant qualifications and experience   How to Apply: All candidates should send an application in writing, including a motivation letter, curriculum vitae, and three references to admin@pla-uganda.org;   Not later than 16th April 2021. Handwritten applications can be delivered to Plot 14 Martyrs Line Ntinda off Kira Road P.O Box 9714 Kampala – Uganda   Deadline: 16th April 2021   For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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