The Ugandan Jobline

Job Title:    Stores Assistant (Entry Level NGO Jobs)

Organisation: Rakai Health Sciences Program (RHSP)

Duty Station:  Uganda

About US:

Rakai Health Sciences Program (RHSP) is a collaborative bio-medical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services, and prevention strategies in the districts of South-central Uganda.

Job Summary:  The Stores Assistant will provide Procurement support services in all RHSP procurement functions in accordance with RHSP procurement guidelines and procedures

Key Duties and Responsibilities:  

• Receive goods/supplies into the stores and ensure that the goods received are in line with the LPO, supplier’s Delivery Note and/or any other accompanying documentation.
• Coordinate secondary packaging at the warehouse and ensure that inventory is received-racked-issued-transferred and managed under the most appropriate storage conditions.
• Categorize goods/supplies neatly on to their respective racks and warehouse and ensure all positioning matches with the system reflection (one-item-one-location).
• Daily inspection of drugs, medicines, and all stock in the warehouse to allow for appropriate categorization as either valid (fit-for[1]consumption), damaged, spilled, soon-to-expire, slow moving, expired and/or as may be applicable.
• Sort, pre-pack and label requested goods before dispatch.
• Dispatch goods to their respective users and ensure issuances are in line with the request documentation presented.
• Track and manage the physical inventory cycle of all stocks and warehouse supplies.
• Inspect daily cleanliness and hygiene of the stores, supervise, mentor, monitor and report on Sanitary Officer(s)’ efficiency and effectiveness.
• Participate in routine stock taking and daily stock reconciliations.
• Investigate and report on variances resulting for periodic and ad-hoc stock counts.
• Provide periodic progress reports on assigned tasks and generate performance reports as may apply.
• Adhere to all RHSP policies, procedures and demonstrate a high level of integrity.
• Execute all other duties as shall be assigned by the supervisor.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelors’ Degree in Stores management, procurement and logistics management, and any other related qualifications.
• Experience of at least one year in stores operations.
• Able to handle multiple tasks and meet deadlines.
• Accurate, pays attention to detail and with a keen interest in all stores and inventory management processes and procedures.
• Excellent track record in customer relations management.
• Computer literate with experience in the use of MS Office programs; and skills in stock management software for data management and reporting.
• Should be honest and with a high level of integrity.
• Excellent communication, team working and interpersonal skills.
• Good organizational skills
• Ability to plan, organize, control operations with an attention to detail.

How to Apply:

All suitably qualified and interested candidates possessing the above attributes can send their; applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates (in one document (Word/PDF)) addressed to the HR Manager to jobs@rhsp.org. Please kindly indicate the job title in the subject line of the email. Only online applications will be considered.

Deadline: 9^th April 2021 by 5:00pm

NB: Only shortlisted candidates will be contacted by Rakai Health Sciences Program. Any form of lobbying and canvassing will lead to disqualification.

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