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Job Title:    Programme Management
Assistant

Organization: United
Nations Office of Internal Oversight Services (OIOS)

Duty Station: Entebbe,
Uganda

Job Opening Number: 21-Programme Management-OIOS-152072-R-Entebbe (X)

Grade: G6

About US:

The Office of
Internal Oversight Services (OIOS) was established in July 1994 as an
operationally independent office that assists the Secretary-General in
fulfilling his internal oversight responsibilities in respect of the resources
and staff of the Organization through monitoring, internal audit, inspection,
evaluation and investigation. The Office has the authority to initiate, carry
out and report on any action it considers necessary to fulfill its
responsibilities with regard to its oversight functions.

Key Duties and Responsibilities:  The Programme Management Assistant will be
responsible for the following duties:

·       
Provide
assistance in support of planning and implementation processes for the
inspections and programme/project initiatives

·       
Research,
compile, analyse, summarize, and present basic information/data on specific
programmes/project in order to facilitate an in-depth analysis of data by
evaluation officers. Assemble and examine statistics and other data relevant to
evaluation topics by identifying the subject areas, sources of data, their
reliability and compatibility, and means for their aggregation and further
analysis. As directed by supervisors, prepare succinct summaries and extracts
of information related to a specific aspect or area of evaluation

·       
Assist
in the coordination of project planning and preparation in the conduct of
inspections, in-depth and thematic evaluations; monitor their status of
proposals; take necessary action to ensure project documents are completed and
submitted to relevant parties for approval

·       
Assist
in the preparation and analysis of programme/project budget proposals; provide
assistance in the interpretation of budget guidelines; review and coordinate
submissions of programme proposals and budget estimates, ensuring that
requisite information is included and justified in terms of proposed
activities; propose adjustments as necessary; prepare reports and ensure that
outputs/services are properly categorized. Prepare inspections, in-depth and
thematic evaluation reports for final processing as General Assembly documents,
as required by the Department for General Assembly and Conference Management.
Oversee the finalization of the outgoing reports

·       
Assist
in the monitoring and follow up on recommendations from the inspections,
in-depth and thematic evaluations; update the internal database, carry out
periodic status reviews, identify issues and initiate requisite follow-up
actions; prepare revised budget estimates; report on budget revisions,
expenditures and obligations; verify availability of funds; ensure necessary
approval and entry in computerized budget system; initiate financial
authorizations for expenditures

·       
Collaborate
with programme/project managers on performance reporting; liaise with relevant
parties on the interpretation of the activities; provide assistance on
reporting requirements, guidelines, rules and procedures, and ensure
completeness and accuracy of data submitted

·       
Draft
programme/project summaries, coordinate review and clearance process, and
coordinate with editor, translation services, etc. on finalization and
publication of report in multiple languages

·       
Draft
correspondence and communications related to inspections and evaluations of
programme/project administration, including workplan and budgets, revisions and
other related issues, as well as prepare unit contributions for a variety of
periodic reports

·       
Serve as
focal point for coordination, monitoring and expedition of programme/project
implementation activities, involving extensive liaison with diverse
organizational units to initiate requests, maintain and expand contacts with
Secretariat departments, offices, funds and programmes, as well as other UN
agencies, relevant non-UN entities; obtain necessary clearances; process and
follow up on administrative actions, and resolve issues related to project
implementation, e.g. recruitment and appointment of personnel/consultants,
travel arrangements, organization of and participation in training/workshops,
processing of payments, procurement of equipment and services, etc.; assist
with identifying, contacting and arranging meetings with evaluation focal
points during the conduct of inspections and evaluations; prepare summary
reports and notes to file in such a manner that they reflect the most important
points discussed and attribute them to participants; take notes for the entry
and exit conferences during the conduct of an inspection and evaluation

·       
Prepare,
maintain and update files (electronic and paper) and internal databases;
generate a variety of periodic and ad hoc reports, statistical tables, graphic
content, and other background materials/notes to facilitate inspections,
evaluations and other reviews

·       
Perform
other duties as assigned

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Office of Internal Oversight Services
(OIOS) Programme Management Assistant job placement should hold a High school
diploma or equivalent is required. Must have passed the United Nations
Administrative Support Assessment Test (ASAT) or the Global General Service
Test (GGST)) at Headquarters or an equivalent locally-administered test at
Offices away from Headquarters.

·       
A
minimum of seven years of experience in programme management or related area is
required.

·       
Experience
working with Enterprise Resource Planning (ERP) application, such as SAP or a
similar software, is desirable.

·       
Experience
working with Human Resource Management Systems (HRSM), such as Oracle
PeopleSoft or a similar software, is desirable.

·       
Experience
working with Excel or a similar spreadsheet application is desirable.

·       
Languages:
fluency in English is required.
Knowledge of another official language of the United Nations is desirable.

Competencies

·       
Professionalism: Ability to conduct research and retrieve
materials from various sources, and maintain accurate records and process a
wide variety of data. Ability to identify and resolve data discrepancies;
possession of good analytical and problem-solving skills. Knowledge of the
Financial Regulations and Rules of the United Nations. Shows pride in work and
in achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing the
goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.

·       
Teamwork: Works collaboratively with colleagues to
achieve Organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.

·       
Client
Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client.

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

How to Apply:

All suitably
qualified and interested candidates desiring to serve the United Nations Office
of Internal Oversight Services (OIOS) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.

Click
Here

Deadline: 22^nd April 2021

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