The Ugandan Jobline

Job Title:    Subgrants Officer

Organisation: Baylor
College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station: 
Kampala, Uganda

About US:

Baylor College of
Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa
and Eastern Europe.

Job Summary:  The Subgrants Officer will review and monitor
the implementation of sub-grants and provide guidelines and capacity building
to the district and HF staff. They will implement the grants management system
within the grant policy framework; participate in district and grant based
planning and budgeting, and will review all grant request documents from
recipients. They will offer technical support in the management of the grant
and ensure compliance to the grant conditions.

Key Duties and Responsibilities:  

·       
Prepare,
submit Cluster sub grant management periodic plans & budgets to the Sub
Grants Manager for approval and monitor their implementation as well as the
integration of the related activities in district & health facility plans
& budgets in accordance with Baylor-Uganda Sub grants guidelines

·       
Participate
in the development of policies, procedures and guidelines then disseminate them
to the sub grantees and monitor the sub grantees’ compliance to the Sub grants
Policy Manual in line with sub grants procedures.

·       
Conduct
a periodic needs analysis, prepare/update 
a related risk profile then build the capacity of all sub grantees and
others involved in the implementation of the project in grants /Financial
management in accordance with the sub grants guidelines and agreements.

·       
Conduct
an assessment of the financial capacities of potential grantees to establish
their capability to manage the grants and provide technical assistance to the
grantees as may be required in accordance with the grants guidelines and
agreements.

·       
Monitor
the preparation of timely and accurate Cluster quarterly and annual /Quarterly
budgets forecasts and the disbursement of funds to grantees as per the approved
budgets by in line with the sub grants guidelines and agreements.

·       
Monitor
the preparation and submission of accurate and timely financial reports by sub
grantees and review accountability support documents and certify their
correctness, give feedback to grantees, frag any issues to Sub Grants Manager
and submit to Finance Department for review and liquidation in accordance with
the sub grants policy.

·       
Develop
and maintain records management system for each grantee including but not
limited to financial agreement, work plans, approved budgets, disbursements,
quarterly financial and programme reports, communications etc.

·       
Review
partner payment requests and the supporting documents in accordance with the
Sub grants Policy Manual and submit the request to Sub Grants Manager for
approval.

·       
Make
regular field monitoring visits to grantees to establish the progress level of
sub grants programs and sub grantee budget utilization and conduct lessons
learnt meetings in accordance with the sub grants guidelines and agreements.

·       
Prepare
Monthly/quarterly cluster actual expenditure Vs budgeted expenditure reports on
grants performance and submit to the Sub Grants Manager in accordance with the
grants guidelines and agreements.

·       
Develop
and maintain partnerships with key stakeholders and advocate for a coordinated
and harmonized interventions in Cluster in line with the various project
objectives.

Qualifications, Skills and Experience:

·       
The
applicant for the Baylor-Uganda Subgrants Officer job should hold a degree in
accounting or Business studies from a recognized university. 

·       
Three
years of related experience in management of sub grants with a national or
international NGO, and direct experience with government and donor
representatives

·       
Key
personal competences in Team and communication skills, Must be dynamic,
Persuasive & convincing, self- motivated and able to demonstrate high
initiative.

·       
Solid
working knowledge (practical skills) in the following areas: budgeting, work
plan development, reviewing accountabilities, conducting due diligence etc.

NOTE:

·       
Applications
should include a cover letter, CV, daytime telephone contact, three traceable
professional references and certified UNEB certificates as well as certified
University Transcripts

·       
You must
have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
Only shortlisted candidates will be contacted for interview. Please note only
shortlisted candidates will be contacted.

How to Apply:

All qualified and
interested candidates should apply online at the link below.

Click
Here

Deadline: 26^th March 2021

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