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Job Title:    Senior Field Coordinator

Organisation: International
Rescue Committee (IRC)

Duty Station:  
Uganda

 

About US:

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.

 

The IRC has been
working in Uganda since 1998. The current program portfolio in Uganda includes
health, protection & rule of law, gender-based violence and women’s
protection and empowerment, economic recovery and development.

 

Job Summary:  Building on the achievements of IRC, the
Senior Field Coordinator Yumbe under the management of the Deputy Director of
Operations, will oversee all field management of IRC’s work in Yumbe, managing
senior operations and programs staff. Responsible for over 400 staff and
Volunteers in Yumbe. The Senior Field Coordinator Yumbe will work closely with
the Kampala team to ensure that the field operations are operationally
functional, and programs are of a consistently high quality.  The Senior Field Coordinator Yumbe will
provide strategic direction and ensure sufficient resources are effectively
managed to ensure optimal programming.

 

Key Duties and Responsibilities:  

Program
Implementation

·       
In
conjunction with the Deputy Director of Operations, oversee all field
operations in Yumbe, provide guidance and support to operations and program
teams, supporting capacity development of a new and growing team, and oversee
spending and program progress against agreed targets and spending plans.

·       
In
collaboration with DDO, DDP, and Technical Coordinators, organize grant review
meetings at field sites, sharing support needs with the operations and program
teams in Kampala. 

·       
In
collaboration with M&E focal point and Technical Coordinators, support the
implementation of a comprehensive monitoring and evaluation system providing
insights into delivery of outputs and results at regular intervals. 

·       
Support
integration across programs and operations, holding regular coordination
meetings and promoting active collaboration across sectors. 

·       
Actively
review and participate in program/proposal development to ensure appropriate
operations input from the field site. Ensure key support needs for the field
site are budgeted in new proposals.

Operations (Supply
Chain, IT and HR):

·       
Managing
the Field Coordinator in ensuring that the supply chain functions effectively
at the field level, including procurement, stock and asset management, vehicle
operations, equipment maintenance and repair (including communications and
computer equipment). 

·       
Regard
for compliance with donor requirements in procurement, ensuring understanding
and adherence to IRC SOPs. 

·       
Oversee
HR functions at the field level, through the Field Coordinator, including
recruitment, contracting and payroll with support from the Kampala HR team.

·       
Ensure
all activities are carried out in accordance with IRC policies and procedures.

Finance and Budget
Monitoring: 

·       
Oversee
budget expenditures in Yumbe, ensuring a healthy burn rate in line with work
plans and agreed deliverables. 

·       
Supervision
to ensure expenditures are in line with IRC and donor compliance regulations,
eliminating disallowable expenditures and spreading costs strategically across
a portfolio of funds.

·       
Review
monthly Budget vs. Actual reports and Budget Expenditure Plans with program and
support staff, ensuring that relevant action is taken in a timely fashion. 

·       
Inform
senior management of changing budget needs and participate in budget
development and revision processes.

·       
Conduct
weekly cash count with Finance Officer.

Systems Compliance
and Improvement:

·       
Assure
adherence to IRC global and Uganda specifically finance, logistics, IT,
security, communications and HR/administration policies and procedures,
including the IRC Way.

Strategy,
resourcing, and accountability:

·       
Contribute
to developing and implementing a relevant strategy and resourcing plan,
adapting to a changing context, maintaining flexibility and innovation, taking
advantage of new opportunities as they arise.

·       
Maintain
good relations with donors present at the field level, developing funding
opportunities for program growth and sustainability. Transitioning the program
from emergency to longer term sustainable service delivery. 

·       
Working
closely with the DDP, Grants Manager and Deputy Director Finance (DDP), ensure
that the IRC client responsiveness mechanism is functioning and responsive,
regularly reviewing the feedback register to ensure timely and effective
responses, adapting programming where appropriate. 

Reporting:

·       
Submit
timely and accurate reports, reviewing program, finance, logistics, and HR
reports to ensure accuracy before sending to Kampala. 

·       
Support
the delivery of punctual donor reporting, ensuring monitoring systems report
accurately against deliverables.

Coordination /
External Representation:

·       
Represent
the IRC to local government authorities, UN agencies, international
organizations, NGOs, donors and other stakeholders at field level. 

·       
Enhance
collaboration and maintain good relations contributing to a safe and productive
operating environment.

·       
Share
reports regularly with the DLG, OPM, and UNHRC

·       
Ensure
MOU with  Yumbe District Local
Government, OPM is always updated and valid.

Staff
Management: 

·       
Oversee
all operations and programs heads of departments in Yumbe, facilitate setting
annual objectives and monitoring performance against set targets, conducting
timely performance evaluations, and taking corrective action as and when
required. 

·       
Work
with staff to identify training needs, providing coaching and mentoring as
required.

·       
Provide
vision, leadership, and direction for staff in new offices, contributing to a
safe, respectful, and dynamic working culture.

Security:

·       
Act as
the security focal point for Yumbe, with the Field Coordinator responsible for
day-to-day monitoring and management of security, regularly reviewing and
updating Yumbe Security Management Plan. 

·       
Monitor
the security situation, including attending security briefings and maintaining
regular contacts with key security focal points in local government and UNHCR,
keeping senior management in Kampala and local staff informed of developments.

·       
Ensure
tools for rapid response to security incidents are in place and up to date,
including telephone trees and constant companion card, as well as supervising
quick and comprehensive incident reporting.

·       
Ensure
staff are trained on, aware of and in compliance with IRC security policies and
Yumbe site SMP. Provide a security briefing on arrival for all new staff and
visitors.

Compound
Management: 

·       
Ensure
good living conditions for the field staff in all sites.

·       
Actively
liaise with Kampala to ensure basic items are available at the field
level. 

·       
Act as
focal point for visitors or other organizations staying at the NGO compound, if
any.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a University degree level education, or equivalent
practical experience.

·       
At least
five years working within a humanitarian agency in a leadership position

·       
Five
years’ experience managing, supervising and developing operational and program
staff

·       
Experience
in managing programs in emergency and insecure areas.

·       
Good
understanding of operations (logistics, administration, human resources, IT)

·       
Strong
organizational skills, ability to coordinate and manage a diverse array of
responsibilities: programs, logistics, security, finance and operations. 

·       
Demonstrated
ability to handle sensitive situations diplomatically and possesses strong
communication skills.

·       
Ability
to work well with people of varying backgrounds, cultures, education
levels 

·       
Familiarity
with the IRC and donors (US, European, UN) policies and regulations

·       
Excellent
computer skills: MS Word, Excel, Power point, Outlook.

·       
Fluency
in spoken and written English

·       
Additional
qualities: ability to multitask, ability to handle pressure well, ability to
improvise, flexibility.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 21^st March 2021

 

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