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Job Title:    Project Officer

Organization: Association
for Aid and Relief Japan (AAR Japan)

Duty Station: 
Uganda

 

About US:

Association for Aid
and Relief Japan (AAR Japan) was founded in 1979 with a mission to help
refugees from Indochina, and as a civil organization without any political,
religious, or ideological affiliations. It has since then grown into an
international NGO approved and registered by the United Nations. AAR Japan has five
main pillars of activities; 1) emergency assistance, 2) assistance to persons
with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4) action
against infectious diseases and 5) public awareness raising about global issues
in Japan. Since the beginning, AAR Japan has operated in over 60 countries.
Currently, we are active in 15 countries and areas, including 4 African
countries namely Kenya, Zambia, Sudan, and Uganda. AAR Japan Uganda has been
operational in Bidibidi, Imvepi Palorinya refugee settlements since September
2016 to support South Sudanese refugees.

 

Job Summary:  The Project Officer will work under the direct
supervision of the Head of Office and the Programme Coordinator and is
responsible to oversee the project implementation and monitor the activities
carried out in Kyangwali refugee settlement and host communities. The person
will be based in the Hoima office, supervising field activities carried out in
Kyangwali refugee settlement and host communities, providing guidance to field
staff, and reporting to supervisors. The person may occasionally have business
trips to Kampala or other cities.

 

Key Duties and Responsibilities:  

Project
implementation and reporting

·       
Submit
monthly narrative progress reports and concept notes of project activities to
the Head of Office and Programme Coordinator timely, consistently, and
accurately;

·       
Prepare
monthly report sheet and budget control tools to ensure project budgets are
consumed within acceptable limits and timelines;

·       
Coordinate
and lead Field Officers and Field Assistants by giving direct advice during
implementing the project, conducting monitoring and evaluation (M&E), and
writing reports;

·       
Implement
and monitor the project along with the project schedule and report the progress
and/or issues observed to the Head of Office and Programme Coordinator on a
routine basis;

Monitoring and
evaluation

·       
Conduct
on-site follow up visits to monitor outputs and outcome of project activities;

·       
Reflect
M&E finding and lessons learned to improve future activities;

·       
Document
key success stories, lessons learnt, and good practices for sharing with Head
of Office and Programme Coordinator;

·       
Design
the framework of M&E and administer agreed terms of M&E in consultation
with Head of Office and Programme Coordinator;

·       
Monitor
activities regularly and report the progress to Head of Office and Programme
Coordinator when required;

·       
Analyse
data collected from the project evaluation and write internal evaluation
report;

·       
Support
for the implementation of recommended actions by M&E, and suggest to Head
of Office and Programme Coordinator that the feasibility of recommendations for
better implementation.

Coordination and
representation

·       
Attend
external meetings and events stakeholders organise as a representative of AAR
Japan;

·       
Coordinate
with schools, protection desks, health centers, hospitals, local authorities,
donors, communities, and other stakeholders to achieve project objectives;

·       
Network
with UN agencies, government, and other education partners in the target area to
improve synergy and holistic approach to child support;

·       
Perform
other duties as assigned by Head of Office and Programme Coordinator.

Coordination and
representation

·       
Attend
external meetings and events stakeholders organise as a representative of AAR
Japan;

·       
Coordinate
with schools, protection desks, health centers, hospitals, local authorities,
donors, communities, and other stakeholders to achieve project objectives;

·       
Network
with UN agencies, government, and other education partners in the target area
to improve synergy and holistic approach to child support;

·       
Perform
other duties as assigned by Head of Office and Programme Coordinator.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree or higher in a relevant field such
as Social Work and Administration, Psychology, or Sociology

·       
At least
three years of experience in the field of Project Management/Coordination in
the NGO sector

·       
More
than 5 years of experience in emergency relief activities in aid organizations

·       
Experience
in implementing projects related to the protection sector, especially Child
Protection, SGBV, and/or PSN in the emergency setting

·       
Experience
in facilitation for workshops and/or seminars

·       
Ugandan
citizen, residing in Uganda and able to station in Hoima, occasionally within
Kikuube

·       
Excellent
PC literacy including word processing (MS Word) and spreadsheets (MS Excel)

·       
Strong
coordination and negotiation skills with stakeholders and problem-solving
skills

·       
Excellent
at working as a part of the team, especially reporting to supervisor on time

·       
High
integrity, self-driven, able to work under challenging circumstances, and able
to complete assignments with tight deadlines under minimal supervision.

·       
Solid
drafting/reporting skills

·       
Culturally
sensitive and high level of diplomacy

·       
Respect
punctuality

·       
Fluency
in written and spoken English and Kiswahili

 

How to Apply:

All suitably
qualified and interested individuals should submit their application to
aar.uganda.hr@gmail.com

 

No paper application
will be accepted.

 

The Subject Name for
the email shall be: “Project Officer_Your Full Name”

Cover Letter (Shall
not exceed one A4 page)

The title of the
attachment shall be: “Cover Letter_Project Officer_Your Full Name”

Curriculum Vitae
(CV)

The title of the
attachment shall be: “CV_Project Officer_Your Full Name”

Copy of academic and
work certificates

 

Note:
Only shortlisted candidates shall be notified individually for the further
selection stage.

 

Deadline: 21st March 2021

 

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