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Job Title:    Procurement Officer

Organisation: Uganda
Development and Health Associates (UDHA)

Duty Station:  Uganda

Reports to: Finance
and Administration Manager

 

About US:

Uganda Development
and Health Associates (UDHA) strives to empower, promote and strengthen key
health and development interventions in communities we work. We envision a
society in which people are fully empowered to manage their health and
development needs. UDHA is Sub Recipient to TASO under the new funding model
implemented in partnership with TASO and aims to support the implementation of
Uganda’s Response to the HIV/AIDS and Tuberculosis.

 

Job Summary: The
Procurement Officer actively contributes towards ensuring smooth and efficient
management of the procurement processes and inventory/asset management, s/he
will support the finance & administration team members in ensuring
maintenance of comprehensive, transparent and accurate procurement processes as
well as records

 

Key Duties and Responsibilities:  

Procurement

·       
Coordinates
and facilitates the procurement requirements of the project on the basis of the
procurement policy guidelines.

·       
Pre-qualification
of suppliers as provided in the procurement policy

·       
Compliance
with procurement procedures as per Field Operations Manual.

·       
Creates
purchase orders, ensuring relevant procurement procedures have been applied and
all supporting documentation is attached

·       
Ensuring
that invoices received reconcile to purchase orders and created and matching
receipts to purchase orders

·       
Ensure
three way matching of purchase order, Invoice and GRN

Logistics
management

·       
Liaises
with program officers, suppliers/service providers and provides logistical
support in coordinating deliveries of program supplies to intended beneficiaries/location

·       
Carries
out periodic controls to ensure that the filing system are properly used and
that documents being regularly filed and easily accessible for compliance and
audit reviews

·       
Develops
and maintains an archive policy for the regional office based on contractual

·       
and
legal requirements; supports the country offices to develop and maintain
archiving policy

Motorcycle/motor
vehicle Management

·       
Ensure
appropriate policies are in place for management of motorcycles & motor
vehicles

·       
Ensure a
policy is in place; areas to concentrate – records, use, acquisition,
organizational needs, Fuel procedures, disposal procedures etc.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a University degree in procurement & Logistics
management Business Administration with a post-graduate qualification in
procurement & Logistics management,

·       
Diploma
in procurement and/or CIPS.

·       
Computer
applications in Excel and Word

·       
Work
experience in an INGO/NGO funded project of at least five years.

·       
Adaptable,
flexible, able to take initiative and prioritize among competing demands;

·       
A good
team player with strong interpersonal skills, outgoing personality, and ability
to work independently and effectively under pressure and on strict deadlines
and in a multicultural setting;

·       
Excellent
knowledge of computer applications;

·       
Excellent
oral and written communications skills in English;

·       
Adherence
to UDHA’s values,

 

How to Apply:

All suitably
qualified and interested candidates are encouraged to submit in single PDF their
cover letter, CV and CERTIFIED copies of academic documents addressed as below
to: info@udhauganda.org with copy to udhajobs@gmail.com

 

The Executive
Officer

Uganda Development
and Health Associates (UDHA),

P.O. Box 77, Iganga
Municipality

 

Deadline: 9^th April 2021 by 5:00pm

 

While UDHA
appreciates all the interested applicants, only shortlisted candidates will be
contacted for interviews. In case you do not hear from UDHA one month after the
closing date, please consider yourself unsuccessful. Please note that any form
of canvassing will lead to automatic disqualification. Any telephone
solicitation will lead to automatic disqualification.  

 

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