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Job Title:    Procurement Manager

Organization: Movit
Products Limited

Duty Station:
Kampala, Uganda

Report to: Head
of Operations & Supply Chain

 

About US:

Movit Products
Limited (MPL) is a leading Quality Cosmetics Manufacturing Company in Africa
with operations in Uganda, Kenya, Tanzania, Zambia, Rwanda, Burundi, Democratic
Republic of Congo and South Sudan. Movit Products Limited manufactures healthy
beauty hair, skin and nail care products aimed at empowering every person to
face life with confidence. 

 

Job Summary:  The Procurement Manager will be responsible
for managing the procurement process
of planning, Monitoring and coordinating the acquisition of products, services and works
that are needed for daily and continuous operation for MPL.

 

Key Duties and Responsibilities:  

·       
Developing
and implementing procurement strategies.

·       
Analyze
previous year’s raw material consumption, against current years projected
consumption, to ensure the required volumes are planned for purchase;

·       
Analyze
previous year’s price trends, using six (6) months averages, against prevailing
international currencies to ensure the right prices are used for the materials
budgeted for.

·       
Compile
the quantities and the values as per templates set by the finance department,
for submission.

·       
Devise
and use fruitful sourcing strategies.

·       
Review
the budget against actual consumptions and values, against actual values to
assist in decision making, on adjustments to be made.

·       
Identify
the critical areas of focus and improvement. This is by holding meetings for
deliberations with the top management to understand the strategy for the
company and also the manner in which the plan is to be submitted.

·       
Systematically
break down the key areas into, objectives, activities, time lines, outcomes and
finances required to fulfil the work plan.

·       
Compile
the final work plan into a format that is easily read and understood as
required by the top management team, Submission of the work plan physically and
orally to the top management team. Sharing of the work plan with the department
for awareness and implementation.

·       
Quarterly
review of the work plan, to fast track the achievement of the laid-out
objectives.

·       
Identify
areas in the procurement process that do not have laid down guidelines and
coming up with the relevant policies and ensure they are embedded in the
processes.

·       
Identify
policies that need to be amended /improved in line with the current practices,
organization strategy, and external stakeholders/government regulations.

·       
Document
the new policies for review and approval by the top management team and follow
up on implementation.

·       
Seek and
identify reliable vendors to provide goods and services as per user
specifications, at the most competitive prices, with the aim of getting value
for money. Ensuring that we receive at least three quotations per product or
service needed.

·       
Work
closely with the legal department to ensure contracts are in place and terms
are in favor of the company.

·       
Control
spend and build a culture of long term saving on procurement costs.

·       
Analyze,
vet, negotiate with the vendors as per delivery terms, which include the
shipment terms, payment terms, capacity to produce, quantities to be delivered,
speed of delivery.

·       
Approve
physical purchase requisitions, quotations, by checking quantities, the
pricing, delivery terms, price components, to ensure that they are accurate as
agreed by the user or vendor;

·       
Approve
purchase requisition and purchase orders in the system by checking quantities,
the pricing, delivery terms, price components, to ensure that they have been
posted accurately as agreed by the user or vendor;

·       
Extract
purchase requisition reports to confirm actual orders done and requisitions
pending to be actioned upon, on a weekly basis for six directorates;

·       
Review
daily low stock reports on packaging materials, from store department, and
updating with the relevant and accurate information to enable stores and
production department make the right decision on the production plan;

·       
Review
weekly low stock reports on chemicals from store department, and updating with
the relevant and accurate information to enable stores and production
department make the right decision on the production plan. The report also
gives guidance on making decisions or emergency purchases to be done;

·       
Review
weekly the “goods received notes” report from store department to ensure local
purchase orders have been released in the system, sent to vendors and delivery
plans given by the vendors;

·       
Preparation
of monthly departmental report highlighting areas of achievement, areas
requiring improvement, and submitting to the directorate head, for review and
direction;

·       
Supervise
assistant purchasing managers, purchasing officers, and clerks, by checking
that they report on duty on time, they are working on assigned duties as per
laid down guidelines, organizing for relevant training, and guiding them
accordingly;

·       
Managing
staff leaves, by allocating time for leave to each staff in the department and
reviewing the leave schedule every month. Reallocation of duties when staff go
on leave.

·       
Executing
duties through the Movit Eagle in line with Quality, Speed, Cost, Safety and
People in order to establish the basis for Effective Problem Solving,
Continuous

·       
Improvement
and Innovation; and

·       
Perform
any other duties and responsibilities as maybe assigned from time to time by
the Immediate Supervisor.

 

Qualifications, Skills and Experience:

·       
The ideal
candidate for the Procurement Manager job must hold Master’s degree in
Procurement & Logistics Management or any Business-related course from a
recognized institution;

·       
Professional
certification in Procurement and Supplies (CIPS) is an added advantage.

·       
A
minimum of six (6) years of relevant professional experience in supply Chain
Management, three (3) of which at a Manager level in a busy environment;

·       
Working
knowledge of ERP Systems (SAP) is an added advantage;

·       
Ability
to independently plan and execute complex tasks while addressing daily
management details and remaining organized and focused;

·       
Ability
to assess problems and develop solutions;

·       
Ability
to work under pressure with minimum or no supervision and meet deadlines in a
fast-paced changing environment;

·       
Excellent
interpersonal, communication and organization skills with a high demonstrable
level of integrity and confidentiality.

·       
Working
with the entire staff and departments in Movit Products Limited.

·       
Maintain
good relations with key associates and company external stakeholders.

·       
Office
based and ability to manage urgent demands.

·       
Ability
to meet deadlines and exhibit a high degree of flexibility and versatility.

·       
Ability
to work in a team.

 

How to Apply:

All candidates
should fill the Movit Application form, Download
Here and send it as an attachment to hr@movit.co.ug (Not more than 1MB)

 

Please quote the Job
Title in the subject line

 

Note:
Only shortlisted applicants will be contacted.

 

Deadline: 16^th March 2021.

 

NB: Only shortlisted candidates will be contacted

 

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