Job Title: Office Assistant (No Experience UN Jobs)
Organization: United
Nations Development Programme (UNDP)
Duty Station:
Gulu, Uganda
About US:
The United Nations
Development Programme (UNDP) is the United Nation’s global development network.
UNDP advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
Key Duties and Responsibilities: Under the direct supervision of the OHCHR
Gulu team leader, the Office Assistant will be responsible for the following
duties:
·
Ensure
cleanliness of the office at all times, organize and maintain office common
areas.
·
Assist
in monitoring and managing inventory of office supplies and seek replenishment
when necessary.
·
Assist
in photocopying a variety of documents and other materials.
·
Oversee
clerical tasks, such as sorting, filing, processing and sending mail and other
documents.
·
Maintain
the office/ library resource centre including keeping a database of resource
materials.
·
Provide
assistance in administrative functions in the absence of the Administrative
Clerk
·
Undertake
any other task as assigned by the Head of the Field Office.
Key Results
·
Well
maintained and organized office filing and records including updated database.
·
Clean
and organized office space and common area
·
High
completion rate of tasks in a timely and professional manner.
·
Well
organized and maintained store. Establish effective working relationships.
Qualifications, Skills and Experience:
·
The
ideal candidate for the United Nations Development Programme (UNDP) Office
Assistant should have completed Secondary education
·
At least
one year of experience in clerical and general office support or related area
is desirable.
·
Language:
Good oral communication skills
in English is required. Knowledge of the local language is an advantage.
Competencies
·
Professionalism
– Knowledge of basic clerical
functions. Ability to operate standard
office equipment. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.
·
Communication:
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
·
Teamwork:
Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit
for team accomplishments and accepts joint responsibility for team shortcomings
How to Apply:
All Interested
candidates who wish to join the United Nations Development Programme (UNDP)
should apply online at the link below.
Deadline: 25th March 2021
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