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Job Title:    Supply Chain Assistant (Fresher
US NGO Jobs)

Organisation: International
Rescue Committee (IRC)

Duty Station:  
Kampala, Uganda

 

About US:

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.

 

The IRC has been
working in Uganda since 1998. The current program portfolio in Uganda includes
health, protection & rule of law, gender-based violence and women’s
protection and empowerment, economic recovery and development.

 

Job Summary:  Reporting to Supply Chain Officer, the Supply
Chain Assistant is responsible for the efficient coordination and management of
all inventory management functions for IRC’s Kampala Urban Office.

 

Key Duties and Responsibilities:  

·       
Understand,
implement and maintain standard IRC inventory management policies and
procedures.

·       
Train
urban staff as required.

·       
Manage
and document the receipt, handling, storage, release and reporting of goods
through the IRC Kampala urban office.

·       
Advise
the Supply Chain Officer of potential inventory shortages.

·       
Ensure
the maintenance of fittings and equipment.

·       
Implement
and ensure clear safety procedures.

·       
Implement
and ensure clear loading / unloading procedures, correct stacking and turnover
(FIFO) procedures.

·       
Advise
the Supply Chain Officer of warehouse-specific issues or improvements.

·       
Maintain
the Warehouse activity book recording all outgoing and incoming receipts and
activities.

·       
Update
as per IRC requirements, the Asset register, Asset inventory list and
expendable store inventory list and produce monthly reports.

Goods Reception and
Transport

·       
Assist
in receiving all supplies.

·       
Keep an
accurate and up-to-date record of the store contents and inward and outward
movement of goods in the warehouse register or stock cards.

·       
Responsible
for arranging and overseeing the air transportation of goods in accordance with
IRC procedures.

·       
Prioritize
dispatch needs in conjunction with program.

·       
Prioritize
air road transport in coordination with the program department and field sites.

·       
Where
necessary organize or carry out the transportation of goods to the carrier
premises for onward road shipment.

·       
Supervise
truck loading and documentation follow up.

Stores and
Inventory

·       
Monitor
security of IRC’s storage and supplies.

·       
Receive
completed store’s request forms and prepare the goods for issuance.  

·       
Ensure
goods, equipment are signed for received on the request form (office
expendables) or waybill (all other items).

·       
Prepare
a monthly report for the expendables store outlining all stock movements and
remaining balances.

·       
On a
monthly basis, work with the Supply Chain Manager to reconcile the Warehouse
register in the Asset tracking sheet and equipment issuance forms.

·       
Update
the stock record cards regularly.

·       
Conduct
routine inventory inspection and submit report to the Supply Chain Manager in a
timely manner.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) Supply Chain
Assistant job must hold a Bachelor’s degree or Diploma in Procurement and
Logistics Management or related field.

·       
At least
two years’ work experience in a stores management role.

·       
Knowledge
of generic warehouse management systems and forms

·       
Physically
mobile, able to lift 30kg without strain.

·       
Competent
in spoken and written English

·       
Good
mathematical skills.

·       
Competent
use of computers (MS Word, Excel, Powerpoint).

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 5^th April 2021

 

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