The Ugandan Jobline

Job Title:    Stores Assistant –
Distribution Store

Organisation: ALIGHT

Duty Station: Uganda

About US:

ALIGHT, formerly the
American Refugee Committee (ARC), is an international nonprofit, nonsectarian
organization that has provided humanitarian assistance and training to millions
of beneficiaries over the last 40 years. In 2011, Alight helped nearly 2.5
million people get essential services to regain their health and take back
control of their lives. Alight works with its partners and constituencies to
provide opportunities and expertise to communities of refugees and internally
displaced persons in seven countries in Africa, Asia and Europe, including
Iraq, Kosovo, and in the Darfur region of Sudan and is currently providing for
emergency relief and recovery in Haiti. Alight provides shelter, clean water
and sanitation, health care, skills training, microcredit education, protection
to help survivors of war and natural disasters to rebuild their lives with
dignity, health care, security and self-sufficiency.

Job Summary:  Reporting to the Logistics Officer
Distribution Store the  Stores Assistant
– Distribution Store will ensure Proper Store management in line with ALIGHT
Inventory policy requirements, supervise loading and offloading of goods,
manage all stores related documentation

Key Duties and Responsibilities:  

·       
Receive
supplies and equipment procured and delivered to the field site/locations for
program activities.

·       
Inspect
deliveries to confirm that materials delivered conform to the details of the
Purchase Order, Delivery Note and or Way Bill and that they are free of any
damage before accepting them into the store.

·       
Write
out a Goods Received Note (GRN) for every consignment received.

·       
Prepare
payment request vouchers for goods delivered, ensuring that all the relevant
documents required have been attached. Ensure that the vouchers are approved
and payments issued out to suppliers. 

·       
Make
entries onto all stock control records (Warehouse Register, Bin Cards, and
Stock Cards).

·       
Ensure
that the store is tidy and well-arranged all the time to ease removal of or
getting in materials and or movement of people.

·       
Ensure
safety and security of stores, equipment and materials kept in the store.

·       
Issue
supplies and materials from the stores as per the duly authorized Stores
Release Forms (SRF).

·       
Write
out a Way Bill for materials being transported out from the store to the field
site.

·       
Keep
track of office supply levels and alert the inform you supervisor before stocks
of particular items run out, and make orders for replenishment.

·       
Periodically
carry out self-auditing to ensure that correct records are kept and systems and
procedures are followed.

·       
Maintain
and update goods information/record system for easy reference (copies of all
relevant documentation including delivery notes, requisition notes, purchase
orders, and shipment, reports, etc.)

·       
Control
access to stores and ensure that only authorized personnel enter stores.

·       
Perform
any other duties assigned by the supervisor or in his/her absence, his /her designate.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the ALIGHT Stores Assistant – Distribution Store job must
hold a University degree in Logistics/Procurement /Business Administration or
related field.

·       
Two
years of experience in supply chain management with good understanding of donor
and INGO procedures,

·       
Strong
organizational skills;

·       
Computer
literate with hands on MS Office programs, especially in MS Excel.

·       
A
demonstrated ability to multi-task and process information into action as to
not delay program activities.

How to Apply:

All applicants
should apply online at the link below.

Click Here

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