The Ugandan Jobline

Job Title:    Office Assistant (Fresher
Job Opportunities)

Organization: United
Nations Development Programme (UNDP)

Duty Station:
Uganda

About US:

The United Nations
Development Programme (UNDP) is the United Nation’s global development network.
UNDP advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.

Key Duties and Responsibilities:  Under the direct and the overall supervision
of the Team Leader, the Office Assistant will be responsible for the following
duties:

·       
Implements
detailed distribution of routed mail and clearing staff outgoing trays to
respective action officers.

·       
Delivers
urgent mail/messages

·       
Operates
a variety of office equipment in the performance of basic office functions,
e.g. photocopier, printer, scanner, etc.

·       
Photocopy
a variety of documents and other materials

·       
Ensures
cleanliness of the office premises at all times

·       
Ensures
that the kitchenette and office crockery/cutlery is clean at all times

·       
Requests
the Office Assistant/Administrative Officer to replenish office and pantry
supplies where and when necessary.

·       
Ensures
the timely refilling of the water dispensers, including informing the Office
Assistant/Administrative Officer of the necessity to replenish

·       
Ensures
well organized boardrooms at all times in particular when meetings are due to
take place, and arrange for refreshments/tea when required

·       
Maintains
well organized store for stationery and office supplies

·       
Maintains
proper stores records, prepare periodic stores reports and initiate the
procurement process for the replenishment of stationery and office supplies

·       
Provides
support as the receptionist

·       
Ensures
all Office doors are closed every evening

·       
Performs
other related tasks as assigned by the Office Assistant or Team Leader.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Development Programme (UNDP) Office
Assistant should have completed Secondary education

·       
At least
one year of experience in clerical and general office support or related area
is desirable.

·       
Language:
Good oral communication skills
in English is required. Knowledge of the local language is an advantage.

Competencies

·       
Professionalism
– Knowledge of basic clerical
functions.  Ability to operate standard
office equipment.   Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.

·       
Communication: 
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.

·       
Teamwork:  Works
collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint responsibility
for team shortcomings.

How to Apply:

All Interested
candidates who wish to join the United Nations Development Programme (UNDP)
should apply online at the link below.

Click
Here

Deadline: 25^th March 2021

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