Job Title: Office Assistant (Fresher
Job Opportunities)
Organization: United
Nations Development Programme (UNDP)
Duty Station:
Uganda
About US:
The United Nations
Development Programme (UNDP) is the United Nation’s global development network.
UNDP advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries.
Key Duties and Responsibilities: Under the direct and the overall supervision
of the Team Leader, the Office Assistant will be responsible for the following
duties:
·
Implements
detailed distribution of routed mail and clearing staff outgoing trays to
respective action officers.
·
Delivers
urgent mail/messages
·
Operates
a variety of office equipment in the performance of basic office functions,
e.g. photocopier, printer, scanner, etc.
·
Photocopy
a variety of documents and other materials
·
Ensures
cleanliness of the office premises at all times
·
Ensures
that the kitchenette and office crockery/cutlery is clean at all times
·
Requests
the Office Assistant/Administrative Officer to replenish office and pantry
supplies where and when necessary.
·
Ensures
the timely refilling of the water dispensers, including informing the Office
Assistant/Administrative Officer of the necessity to replenish
·
Ensures
well organized boardrooms at all times in particular when meetings are due to
take place, and arrange for refreshments/tea when required
·
Maintains
well organized store for stationery and office supplies
·
Maintains
proper stores records, prepare periodic stores reports and initiate the
procurement process for the replenishment of stationery and office supplies
·
Provides
support as the receptionist
·
Ensures
all Office doors are closed every evening
·
Performs
other related tasks as assigned by the Office Assistant or Team Leader.
Qualifications, Skills and Experience:
·
The
ideal candidate for the United Nations Development Programme (UNDP) Office
Assistant should have completed Secondary education
·
At least
one year of experience in clerical and general office support or related area
is desirable.
·
Language:
Good oral communication skills
in English is required. Knowledge of the local language is an advantage.
Competencies
·
Professionalism
– Knowledge of basic clerical
functions. Ability to operate standard
office equipment. Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.
·
Communication:
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
·
Teamwork: Works
collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint responsibility
for team shortcomings.
How to Apply:
All Interested
candidates who wish to join the United Nations Development Programme (UNDP)
should apply online at the link below.
Deadline: 25th March 2021
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