Fresher Administrative Assistant Job Vacancies – Public Procurement and Disposal of Public Assets Authority (PPDA)

 

Job Title:    Administrative Assistant
(Fresher Job Opportunities)

Organisation: Public
Procurement and Disposal of Public Assets Authority (PPDA)

Duty Station:  Mbarara,
Uganda

Reports to: Regional
Manager

 

About US:

The Public
Procurement and Disposal of Public Assets Authority (PPDA) is established under
the PPDA Act No.1 of 2003 to develop standards and regulate procurement and 
disposal practices
in respect of all Procuring and Disposing Entities which include Central 
Government
Ministries and Departments, Local Governments, State Enterprises, 
Constitutional and
Statutory Bodies and post primary training institutions.

 

Job Summary:  The Administrative Assistant will provide
Administrative support to the Regional Office to include handling
correspondences between and within the region, as well as ensure proper
document/filing, records keeping and mail handling system for efficient and
effective service delivery.

 

Key Duties and Responsibilities:  

·       
Provide
efficient and effective administrative/secretarial services for Regional
Manager, staff and clients as required in order to facilitate achievement of
intended objectives

·       
Ensure
that all claims submitted / presented for payment have the entire supporting
documents and that that all information is accurate so that payments may be
processed.

·       
Ensure
that the quality of services provides at the reception desk meets the standards
and expectations of all visitors at the Regional Office.

·       
Provide
a conducive working environment that will enhance the provision of effective
and efficient services to the team at the Regional Office.

·       
Manage
the receiving, registration and distribution of mail received ensuring that the
correct persons receive the correct response.

·       
Contribute
to the planning and managing of the Regional Manager’s schedules and related
logistics to ensure that the Staff at the Region efficiently meet their
timelines and execute their duties:

·       
Take the
lead in managing the registration process for new providers ensuring that

·       
all
providers information is accurate and up to date enabling the activation for
provision of services

 


Qualifications, Skills and Experience:

·       
The
ideal candidate for the Administrative Assistant job should hold a Diploma in
Secretarial Studies or Business Administration

·       
A
minimum of two (2) years of relevant working experience

·       
Good
Communication Skills

·       
Good
Customer Care Skills

·       
Good
Information Handling and Filing Skills

·       
Good
Information Technology/ Computer Skills

·       
Concern
of Excellence

·       
Result
Orientation

·       
Proven
Personal Integrity

·       
Reliability

 

How to Apply:

All candidates
should send a written application together with copies of academic
certificates, National ID, and a detailed Curriculum Vitae should be submitted
to:

 

The Executive
Director,

Public Procurement
and Disposal of Public Assets Authority,

5th Floor, UEDCL
Tower

Plot 37/39, Nakasero
Road

P.O. Box 3925,

Kampala. Uganda

 

Envelopes should be
clearly marked “Application for the Post of Administrative Assistant”

 3 professional references are required.

 

Deadline: 19th March 2021 by 5.00 p.m.

 

NB: Only
short listed candidates will be contacted.

 

For more of the
latest jobs, please visit 
https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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