Fresher Logistics Assistant US NGO Jobs – LWF World Service

 

Job Title:    Logistics Assistant (Fresher Jobs)

Organization: LWF World Service

Duty Station: Kampala, Uganda

Reports to:  Logistics Manager

 

About US:

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

 

Job Summary:  The Logistics Assistant will support supervision, coordination and control of transport and logistics.

 

Key Duties and Responsibilities:  

Transport and logistics functions on a day to day basis

·        Adheres to clear rules for proper functioning of the transport function.

·        Implements set procedures for effective vehicle usage while minimizing the costs.

·        Participates in selecting the fuel stations that will supply fuel.

·        Regularly inspects every vehicle physically to establish its mechanical condition and road

·        Maintains a productive relationship with suppliers of vehicle repair services, fuels, oils and spares and coordinates regularly with the procurement function.

·        Supports fleet Management to ensure that movement of vehicles and repairs comply with regulations and policies.

·        Ensures that every driver understands and signs the vehicle control policy signifying that they understand it and are willing to adhere to its provisions.

·        Oversees a system for monitoring and tracking the distances and relates them to fuel usage.

·        Adheres to a car parking policy that defines who can use the vehicle, at what time, for what purpose and when the vehicle must be parked.

·        Timely preparation of the monthly stores and fleet reports and submit to the Logistics Manager.

·        Tracks vehicles through the fleet monitoring system and compiles reports on a monthly basis.

Supports Staff Supervision and management

·        Supports the introduction of incentives in order to encourage drivers to drive well and avoid costly accidents.

·        Assists in the implementation of performance management processes and regularly sets targets for drivers and conducts effective appraisals.

·        Participates in the selection of qualified drivers.

Stores and Assets Management

·        Ensures Value for Money for all goods and services delivered to Kampala office and ensure that all goods for the Sub programs are sent on a timely basis.

·        Ensure that all goods received from the supplier are verified and received as per the LPO on the system.

·        Ensure that the asset register is updated on a weekly basis and ensure that all Assets are tagged as per the asset policy.

·        Carry out asset verification exercise once in a year.

·        Coordinate with Finance every month for asset prices procured within that month so as to have accurate figures on the Asset register based on the exchange rate.

 


Qualifications, Skills and Experience:

·        The ideal candidate for the LWF World Service Logistics Assistant job placement must hold a Diploma in Motor Mechanics

·        A certificate in Transport Management.

·        A clean valid driving license for classes A, B and C.

·        Certificate in Supervisory Skills and Customer Care

·        Computer competence and sound knowledge of MIS is necessary.

·        A minimum of two (2) years hands on experience in a similar position in a Non-Government organization or as a senior driver.

·        Demonstrable attitude for teamwork

·        Ability to negotiate with vendors in a transparent manner

·        Ability to work on own initiative, proactive attitude and a team player

·        Commitment to excellence and high-quality results.

·        Ability to analyze reports and give recommendations

 

How to Apply:

All candidates should submit an updated CV and application letter (in English), giving a daytime telephone contact and email addresses of 3 (three) work-related referees only through our recruitment email recruitment.uga@lutheranworld.org

 

LWF/DWS is an equal opportunity employer, irrespective of gender, race, or religious affiliation. persons with disabilities. Female candidates who possess the above requirements are encouraged to apply. LWF/DWS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

 

Please use the full job title of the position you are applying for as the subject line:

 

Deadline: Friday 2nd April 2021 by 5:00 pm

 

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