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Job Title:    HR & Admin. Assistant
(Fresher Jobs)

Organisation: International
Rescue Committee (IRC)

Duty Station:  
Kampala, Uganda

 

About US:

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.

 

The IRC has been
working in Uganda since 1998. The current program portfolio in Uganda includes
health, protection & rule of law, gender-based violence and women’s
protection and empowerment, economic recovery and development.

 

Job Summary:  Reporting to the HR & Admin. Officer, the
HR & Admin. Assistant is responsible for providing support for day-to-day
administrative requirements, functions, and general office management of the
IRC Urban Office.

 

Key Duties and Responsibilities:  

Human Resources

·       
Assist
generally in the human resource/recruitment activities for the national
employees (job adverts, interviews, contracts, and personnel files) for the IRC
in Urban.

·       
Maintain
a recruitment resource database (CVs).

·       
Draft
and track of Staff Contracts/COS with the support of HR/Admin Officer.

·       
Prepare
the IRC staff list monthly in liaison with the HR/Admin Officer Urban.

·       
Submit
and track medical forms for the newly recruitment staff Urban Office.

·       
Provide
support to staff, follow up and report any issues staff are facing with the
medical service providers.

·       
Maintain
employee’s database for employee leave, employee performance evaluation and
staff training tracking sheets.

·       
Prepare
exit evaluation grid, collate results, and provide copies to relevant managers
in liaison with the HR & Admin Officer.

·       
Prepare
monthly HR reports for Urban.

·       
Maintain
the leavers and departure trackers monthly.

·       
In
liaison with the HR and Admin Officer –South West, prepare monthly payroll information
for staff and forward to the Country HR Lead for payroll processing in a timely
manner.

·       
Maintain
and update the timesheet tracking database for national staff in Urban and file
all timesheets appropriately.

Administration

·       
Under
the supervision of HR/Admin Officer prepare monthly cash projections for the
Human Resources/Admin Department

·       
Ensures
OADM forms/Templates are replenished and updated.

·       
Assist
to monitor staff movement to/from the field, to trainings, etc. and provide
weekly updates (Travel calendars) to relevant staff.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) HR & Admin.
Assistant job must hold a Bachelor’s degree in Human Resources, Business
Administration or any other related course.

·       
At least
two years of work experience in performing similar duties.

·       
Proven
skills in administration and human resources management

·       
Strong
organizational, interpersonal skills

·       
Good
administrative skills

·       
Strong
written and oral English communications skills

·       
Excellent
computer skills including MS Word, Excel, PowerPoint, and Outlook

·       
Ability
to work independently while being a strong team player.

·       
Strong
skills in collaboration with multi-cultural and diverse teams.

·       
A team
builder with excellent people skills; must be culturally sensitive.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 5^th April 2021

 

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