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Job Title:    Grants Management Assistant

Organization:  Danish
Refugee Council (DRC)

Duty Station:  Kampala,
Uganda

Reports to: Regional Grants, Compliance and Risk Management Manager

 

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.

 

Job Summary:  The Grants Management Assistant (GMA) will
support the Grants Management team in ensuring high quality grants’
administration and compliance with both DRC and donor requirements.  Generally, the GMA will support the Regional
Grants, Compliance and Risk management Manager in regularly reviewing and
updating the Grants Module in the DRC Dynamics System database; review of
reports for both external and internal use; and provide an oversight on the
implementation of systems and procedures that are in compliance with both DRC
and donor regulations. Specifically, the GMA will support DRC in the management
and follow up of specific donor grants and capacity building of the Country
office counterparts

 

Key Duties and Responsibilities:  

DRC Dynamics
management and support

·       
In
charge of the maintenance and regular updates of the DRC Dynamics Grants module
for Regional office grants

·       
Supports
the Regional Grants Manager in consolidation of documentation required for
setting up grants in the centralized DRC Dynamics system for the Regional
office projects and related partner sub grants

·       
Ensure
the grants management filing system is maintained and all donor grant
documentation is properly (both soft and hard copies) filed.

·       
Carry
out detailed review of the DRC Dynamics system to identify deficiencies in
documentation across the region and report on this for corrective measures on a
quarterly basis

·       
Installment
tracking and management of the billing rule tab for Regional office grants
(MMC, ReDSS), including follow up donor’s disbursement requests to ensure
timely submission and follow up of. This will be based on the disbursement
schedule drawn from the specific donor contracts.

Reporting (Donor
and DRC specific)

·       
Generate
the Rolling Action plan from DRC Dynamics system, share with grants management
focal points for review before final circulation of the document to all
relevant staff.

·       
Based on
the Bi monthly Rolling Action Plan, follow up with the relevant staff on the
timely submission of draft donor reports, and assist in the review to ensure
quality and compliance with relevant requirements.

·       
Support
the Deputy Regional Director and Regional Grants Manager with ensuring high
quality documentation of both internal and external reports.

·       
Support
the RGM to review CO draft reports

Donor compliance
management

·       
Support
the preparation and/or facilitation of the Regional office project kick off
meetings as well as for CO specific grants as deemed necessary.

·       
Support
country team in updating proposals and reports in various donor databases.

·       
Support
country teams in preparation of proposals and reports on request

·       
Prepare
and circulate donor guidance update to grants focal points in collaboration
with the donor compliance specialists at HQ and the regional grants manager

·       
Support
the RGM to review regional office donor contract amendments to ensure
compliance as well as coherence

Partnership
management

·       
Support
the partner vetting and assessment process for the Regional office and country
office upon request in line with the global partnership tools

·       
Support
with developing Partner capacity development plans

·       
Preparation
and review of partner contracts for the regional office and for the country
offices upon request

Capacity building

·       
Learn
DRC Dynamics Grants module and support with capacity building of grants and
non-grants staff across the region

·       
Capacity
building for new staff on Grants management during induction, onboarding as
well as on the job with special emphasis on key process such as Kick off and
closure and monthly grants monitoring

·       
Any
other relevant duties as assigned by the Supervisor.

 

Qualifications, Skills and Experience: 

·       
The
ideal candidate for the Danish Refugee Council (DRC) Grants Management
Assistant job placement must hold a Diploma/ Undergraduate degree from a
recognized University in business related field / Social Science, Development
Studies or related areas

·       
Certified
Accountant (ACCA, CPA)

·       
At least
two (2) years’ work experience in humanitarian and development programming with
knowledge of project cycle management.

·       
Knowledge
of database use and management

·       
Excellent
interpersonal, written and verbal communication skills

·       
Knowledge
of donor guidelines and reporting systems is an advantage but not a requirement

·       
Ability
to work within a multinational and multicultural setting

·       
Good
personal organizational skills, including time management, team work, ability
to meet deadlines and work under pressure with minimal supervision

·       
Excellent
writing and editing skills in English for external audiences (including
governments and donors)

·       
Excellent
excel skills

·       
Project
management knowledge desirable

·       
Languages:
Full proficiency in English,
written and spoken Proficiency in French, written and spoken

 

DRC’s five core competencies:

·       
Striving
for excellence: You focus on reaching results while ensuring an efficient
process.

·       
Collaborating:
You involve relevant parties and encourage feedback.

·       
Taking
the lead: You take ownership and initiative while aiming for innovation.

·       
Communicating:
You listen and speak effectively and honestly.

·       
Demonstrating
integrity: You act in line with our vision and values.

 

How to Apply:

All candidates
should send their online applications at the link below.

 

Click
Here

 

Deadline: 27^th March 2021

 

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