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Job Title:    Health Information Records
Assistant (Fresher Data Jobs)

Organisation: Elizabeth
Glaser Pediatric AIDS Foundation

Duty Station: 
Mbarara, Uganda

Reports to: Strategic Information and Evaluation Officer

 

About US:

Elizabeth Glaser
Pediatric AIDS Foundation is a proven leader in the global fight to end HIV and
AIDS, and an advocate for every child to live a full and healthy life into
adulthood. Founded through a mother’s determination, we are driven to see a
world where no other mother, child or family is devastated by this disease. For
more than 30 years, EGPAF has been a leader in meeting urgent needs in
pediatric HIV and AIDS in the world’s most affected regions.

 

Job Summary:  The Health Information Records Assistant
performs under the leadership of the health unit in-charge. Working as part of
the facility team, s/he will assist, in the implementation of strong data
quality maintenance systems of the health unit. The Health Information Records
Assistant will work to promote quality data standards at all points of service
delivery by ensuring the generation and submission of accurate, timely, valid
data to inform on quality improvement and reporting.

 

Key Duties and Responsibilities:  

·       
Liaise
with the different units in–charges of several service delivery points to
ensure completeness of data on the patient files, the registers (ANC,
Maternity, Post-natal, Exposed Infant Register, HCT register, Laboratory
registers, SMC registers, Nutrition, TB registers, Pre-ART and ART registers,
Family Planning Register, Child Register) are complete.

·       
Working
with different health unit’s departments in ensuring that timely, accurate,
complete and valid data is generated from the respective registers and is
submitted to the DHO, EGPAF and MoH by verifying all data before submission.
The data/reports pertains to: HIV Care & Treatment program, PMTCT including
EID and TB and TB/HIV, HIV Counselling and Testing, Nutrition and Malaria

·       
Receiving
and dealing with enquiries and requests relating to data needs

·       
Work
with information by transferring it from paper-based records onto computerized
systems; Updating, maintaining and retrieving data held on computerized HIV/AIDS
reporting system

·       
Compile,
sort, and verify accuracy of data before it is entered into the project
database

·       
Data
entry in a timely and accurate manner into the project information system;
assists in the compilation of statistical information for reports.

·       
Managing
the electronic data systems which include and not limited to EMR, DHIS2,
ensuring systems are updated with the most current data,

·       
Maintains
hardcopy and electronic data files and reports in compliance with the program,
research protocols, ensure the store/back up in an appropriate location
completed reports/documents

·       
Maintains
the highest standards of data quality by comparing the data entered with source
documents, or re-enters verified data.

·       
Data
entry in a timely and accurate manner into the project information system;
assists in the compilation of statistical information for reports.

·       
Undertake
to enter and clean all the program and research data entered into the database
in line with the guidelines/principles as detailed data entry protocols

·       
Merging
of all the cleaned data into a central database as per the protocols and
guidelines

·       
Generate
and provide accurate, timely, valid data for the development and production of
program and research reports.

·       
Utilizes
computerized data entry equipment and file maintenance programs to enter, store
and/or retrieve information as requested or otherwise necessary, and summarizes
data in preparation of standardized reports.

·       
Participate
in the facility quality improvement activities which may include collecting/summarizing
data and analyzing to inform progress off quality improvement interventions.

·       
Analyze
the monthly summary statistics for key program indicators and compile reports
for distribution to inform QI team at health facility

·       
Assist
health care workers at the designated facilities in data quality assurance as
stipulated in the standard operating procedures and job aides.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate should hold a Bachelor’s degree in Population
Studies/Demography, Statistics, Medical Records or other related field.
Training in computer applications is an added advantage

·       
At least
two years of progressive professional experience working in data management

·       
Practical
experience in working with government of Uganda health information systems

·       
Knowledge
of medical records management procedures

·       
Good
working knowledge of computer with ability to operate various Microsoft
word-processing software, spreadsheets

·       
Team
player with good interpersonal relationships and tolerance to socio-cultural
differences.

·       
Efficient
and effective verbal and non-verbal communication skills; ability to follow
instructions provided in verbal or written format.

·       
Ability
to multi-task effectively and adhere to timelines.

·       
Good
numeracy skills. Attention to detail and enjoy alphanumeric data entry.

·       
Experience
in handling collecting, collating and managing numerical data

·       
Must
have passed mathematics at O’ level with at least a credit

 

How to Apply:

All candidates
should submit a cover letter and updated Curriculum Vitae as one file in pdf
format through the link below addressed to at the link below:

 

The Senior Human
Resources Officer

Elizabeth Glaser
Pediatric AIDS Foundation (EGPAF)

Plot 15, Kitante
Close

P.O. Box 21127

Kampala, Uganda

 

Click
Here to Apply

 

Deadline: 30^th March, 2021.

 

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