Fresher Administrative Coordinator Job Vacancies – Samasource

 Job Title:    Administrative Coordinator

Organisation: Samasource

Duty Station: 
Kampala, Uganda

 

About US:

25% of the Fortune
50 trust Samasource to deliver secure, high-quality training data and
validation for the technology teams driving humanity forward. From self-driving
cars to smart hardware, Samasource fuels AI. Founded over a decade ago, we’re
experts in image, video and sensor data annotation and validation for machine
learning algorithms in industries including automotive, navigation, AR/VR,
biotech, agriculture, manufacturing, and e-commerce. Our staff are driven by a
mission to expand opportunity for low-income people through the digital
economy, and our social business model has helped lift over 50,000 people out
of poverty.

 

Job Summary:  The Administrative Coordinator will assist in the
day to day running of the administration department. Receives instruction and
guidance on new assignments with minimal amount of supervision in day to day
work. You will serve as a key partner to the People Operations and
Administration Manager and reporting directly to this role.

 

 Key Duties and
Responsibilities:  

·       
Ensure
all administrative services are running smoothly and escalate problem areas on
time.

·       
Ensure
scheduling of staff transport is done in a timely and precise manner.

·       
Assist
with planning and booking of transport and accommodation for staff travel both
local and international.

·       
Receive
communication from external parties and ensure it gets directed to the relative
department and where required provide feedback.

·       
Ensure
reconciliation of meal deductions is done on time and any errors are rectified
before payroll closing.

·       
Manage
the facility maintenance schedule and handle maintenance escalations by
ensuring appropriate vendor is notified on time, the issue gets resolved and
payments are made on time.

·       
Verify
all admin related vendor invoices and deliveries and liaise with finance for
payment.

·       
Facilitate
planning of logistics for all company events including sitting on planning
committees where required.

·       
Work
closely with all other departments to ensure facilities are meeting
requirements and ensure that the admin department provides a clean, safe and
friendly working environment to all staff at all times.

·       
Work
with the IT department to create and manage a meeting room scheduler including
managing access to restricted areas.

·       
Create
and provide periodic and ad hoc reports.

·       
Any
other duties as may be assigned from time to time.

 


Qualifications, Skills and Experience:

·       
The
applicant must hold a Degree in Business Administration or equivalent.

·       
Experience
with MS Office applications with strong proficiency in MS Word and MS Excel

·       
Solid
knowledge of office procedures.

·       
One year
of practical experience in a reputable organization.

·       
Strong
communication skills, both verbal and written with good interpersonal skills.

·       
Ability
to prioritize work requests and deliver on time with minimal errors

·       
Flexible
to work various shifts

·       
Good
analytical and problem solving skills.

 

Our Benefits: Samasource
offers competitive compensation commensurate with experience and a full
benefits package, including: medical, pension scheme, annual leave, paid
disability insurance, and professional development opportunities.

 

How to Apply:

All suitably
qualified and interested candidates should send their applications online at
the link below.

 

Click
Here

 

Deadline: 10th April 2021

 

NB: Only
shortlisted candidates will be contacted.

 

For
more of the latest jobs, please visit 
https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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