The Ugandan Jobline

 

Job Title:    Administration Officer

Organization:  WUSC
(World University Service of Canada)

Duty Station:  Kampala,
Uganda

Reports to: Finance
and Administration Officer

 

About US:

WUSC (World
University Service of Canada) is a Canadian non-profit organization working to
create a better world for all young people. We bring together a diverse network
of students, volunteers, schools, governments, and businesses who share this
vision. Together, we develop solutions in education, economic opportunities,
and empowerment to overcome inequality and exclusion for youth around the
world, particularly young women and young refugees.

 

Key Duties and Responsibilities:  

Administration

·       
Maintains
a good archiving system for files (soft and hard) as well as maintaining the
records

·       
Supports
the FAO in ensuring that monthly time allocation sheets are duly filled by
staff and filed

·       
Supports
in coordinating onboarding activities for new staff as well as exit for
departing staff

·       
Supports
the FAO in facilitating and advising staff on the medical insurance

·       
Support
in Office management and ensuring necessary supplies for the office and stock
keeping of the supplies and safe custody

·       
Acts as
the focal point for receiving all visitors and guests, ensure they are briefed
and attended to in a professional manner

·       
Ensures
maintenance for the office and supervises office support staffs (office
assistant/compound cleaners)

·       
Support
in updating the Asset Register and ensure proper filling of asset documents

·       
Working
closely with the FAO proactively ensure staff safety

·       
Prepare
ID cards and in charge of custody and issuance of WUSC visibility items to the
staff

·       
Takes
minutes of the team meetings and keep records of the official communications

·       
Ensures
all expenses are authorized and approved in line with the Authorization Matrix

·       
Any
other duties assigned by the supervisor from time to time Finance

·       
Manages
the day-to-day financial and administrative operations and office support
systems

·       
Responsible
for the petty cash Management and handle work advances including bookkeeping

·       
Supports
in preparing the Monthly Financial Report (MFR)

·       
Support
FAO in scanning documents on monthly basis

·       
Supports
program staff in payments in the during activity implementation

·       
Conduct
daily and weekly cash count protocols with the Finance and Ad-min Officer

·       
Support
the FAO in Ensuring that all documents are complete with the appropriate
supporting documents, reviewed and approved before processing for payment.

·       
Ensure
that all Petty Cash payments are made on time

·       
Support
and contribute to Organizational Audits both Internal and External.

 

Qualifications, Skills and Experience:

·       
The
Administration Officer should possess a university degree in Finance, Business
Administration, or related field

·       
Three years
of relevant experience with good understanding of donor and INGO procedures

·       
Strong
organizational skills

·       
Computer
literate with hands on MS Office programs

·       
A
demonstrated ability to multi-task and process information into action as to
not delay program activities

·       
Should
have a clear understanding of finance ethics and donor compliance

·       
Fluency
in English (written and spoken)

 

How to Apply:

All candidates
should send a cover letter and not more than two (2) pages of your CV to: infoue@wusc.ca

 

Deadline: Monday 22^nd March 2021 by 5:00pm

 

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