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Job Title:    Receptionist (Fresher Admin
Jobs)

Organisation: International
Rescue Committee (IRC)

Duty Station:  
Kampala, Uganda

 

About US:

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.

 

The IRC has been
working in Uganda since 1998. The current program portfolio in Uganda includes
health, protection & rule of law, gender-based violence and women’s
protection and empowerment, economic recovery and development.

 

Job Summary:  Reporting
to the HR & Admin Manager, the Receptionist is responsible for providing
support for day-to-day administrative requirements, functions and general
office management of the IRC Kampala office.

 

Key Duties and Responsibilities:  

Front Office Management

·       
Ensure
that reception services are provided in such a fashion that visitors are
provided with a warm welcome and that their needs are swiftly attended to

·       
Ensure
that all incoming communications (telephone calls, letters, email etc.) are
responded to professionally and reliably passed on to the appropriate person(s)

·       
Ensure
that the mails are collected from the post office on a regular interval and
ensure timely distribution of mail/messages

·       
Ensure
all newspapers are received and tracked for effective accountability.

·       
Ensure
that Office equipment is switched off accordingly and the premises securely
closed.

Utility Management

·       
Maintain
Petty cash register and ensure petty cash reconciliation.

·       
Ensure
that all office utility bills, subscriptions and office rent are paid on time
in liaison with the HR/Admin. Assistant

·       
Ensure
that all subscriptions (email, internet) and other service contracts
(photocopier and other machinery servicing contracts) are renewed in a timely
manner in liaison with the Senior IT officer

·       
Prepare
monthly utility reports and submit timely to the HR & Admin. Manager or
designate

Events Management (Conference/Meetings) and Travels (in-Country)
Management

·       
Work in
liaison with the focal person on the personnel committee, coordinate monthly
staff meetings and ensure efficient distribution of minutes, workshops,
seminars and conferences for the country office

·       
Coordinate
and arrange staff parties.

·       
Secretarial
task- Ensure OADM forms/Templates are replenished and updated.

·       
H/She
must also read and become knowledgeable of the IRC Admin and HR Policies and
Procedures.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) Receptionist job
must hold a Diploma/Higher education in Secretarial Studies, Business
administration or any other related course.

·       
At least
two years of experience in similar position.

·       
Proven
skills in administration and Secretarial services.

·       
Strong
organizational, interpersonal skills

·       
Good
administrative skills

·       
Strong
written and oral English communications skills

·       
Excellent
computer skills including MS Word, Excel, PowerPoint and Outlook

·       
Must be
able to work independently while being a strong team player.

·       
Strong
skills in collaboration with multi-cultural and diverse teams (cultural
sensitivity).

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 19^th March 2021

 

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