The Ugandan Jobline

 Job Title:    Financial Accounting Officer

Organisation: Alive
Medical Services (AMS)

Duty Station:  Kampala,
Uganda

 

About US:

Alive Medical
Services (AMS) is a Ugandan not-for-profit non-governmental organization,
established in 2007. The AMS medical center located in Kampala is open 24/7.
Using a community-based, client-centered and Peer-led approach, AMS provides
free comprehensive HIV/AIDS and Sexual Reproductive Health and Rights (SRHR)
services to over 117,200 clients annually including over 90,700 youth,
adolescent girls and young women, orphans, vulnerable and Marginalized
Populations. AMS works in the districts of Kampala, Wakiso and Mukono
supporting 33 health facilities in providing comprehensive and differentiated
high quality HIV/AIDS and SRHR -related prevention, care, treatment and
psycho-social support.

 

Job Summary:  The Financial Accounting Officer will manage a
portfolio of partner organisation budgets, to enable accurate financial
reporting and disbursements, maintain financial data/information, provide
technical support, and ensure partners comply to AMS finance policies,
international accounting standards, and other statutory requirements, liaising
with partners to get accurate reports in and on the system on time.

 

Key Duties and Responsibilities:  

Review of partner
financial reports before submission.

·       
Accurate
reporting of financial report.

·       
Ensuring
partners submit the report on a timely basis.

·       
Review
completeness of financial report.

·       
Agreeing
of cash balances and reconcile AFB accounts on a monthly basis so that there
are no unknown discrepancies.

·       
Monthly
follow up financial monitoring visit to partner to verify expenses reported in detail.

·       
Follow
up on Management response action plan from previous audits.

·       
Proactively
liaising with partners on a weekly basis via Skype/teams/WhatsApp/calls and
emails

·       
Engaging
partners on a daily basis to discuss disbursements, burn rates, delays of programming.

·       
Engaging
partner to seek approval prior to spend not on the budget and budget
reallocation due to gaps.

During financial visit to Partners

·       
Ensure
document verification, timely and appropriate financial reporting.

·       
Review
the transaction listing attached to the reports.

·       
Check
the transaction listing against the partners finance system.

·       
Check
activities reported against the budget lines.

·       
Verification
against receipts, invoices, workshop report, payroll report, bank statement,
employment contract, payslips, PAYE, UIF (unemployment insurance fund)
payments, mileage claims.

·       
For
workshop, verify the participants list by calling to confirm attendance.

·       
Verify
the authorization of payments with authorized signatories and the process of
authorization.

·       
Verify
payment voucher against bank statement and bank account.

·       
Check
time sheets for staff charging to the project. Ensure both staff and supervisor
or senior management countersign time-sheets.

·       
Check
progress against (audit) management action plan.

·       
Check
the salaries contracts, pay rise letters etc.

Quarterly auditing
visits

·       
Ensuring
the financial reports submitted reconcile to the implementing partners’
financial system and bank statements.

·       
Verifying
expenditure and ensuring that the expenditure has adequate supporting
documentation, is in line with the budget and is compliant with donor
regulations and local laws.

·       
Identify
recommendations to improve the financial system used by the implementing
partners.

·       
Assess
progress made in recommendations raised during previous monitoring visits.

 

Qualifications, Skills and Experience:

·       
The
applicant should preferably hold a bachelor’s degree in Commerce, Financial
Management or Accounting from a recognized institute of higher learning, Level
2 CPA, ACCA.

·       
At least
four years’ experience in a busy organization.

·       
Experience
and demonstrate use of QuickBooks or similar accounting software.

·       
Experience
in preparing audit schedules for external auditors.

·       
Experience
in accounting for non- profit organization.

·       
Working
knowledge of tax laws and systems in Uganda.

·       
Working
knowledge of the operations of sub-grant partners/community-based organizations

·       
Proven
integrity.

·       
Excellent
interpersonal skills

·       
Ability
to efficiency utilize accounting, word processing, database management and
spreadsheet software program.

·       
Ability
to prepare and interpret financial documentation and reports.

·       
Report
writing, data acquisition Analysis skills.

·       
Ability
to produce financial plans and manage resources.

·       
Ability
to communicate effectively with persons at all levels.

 

How to Apply:

If you meet the
desired qualifications and work experience, please submit your CV and Cover letter
to the Human Resource Manager. Please limit your documents to a size of 2MB and
send them to redu@amsuganda.org

 

Deadline: 3^rd March 2021 by 5:00pm

 

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