The Ugandan Jobline

 

Job Title:    Finance Manager

Organisation: Right
To Play

Duty Station:  Kampala,
Uganda

Expected Start Date: May 2nd, 2021

 

About US:

Right To Play is a
global organization that protects, educates and empowers children to rise above
adversity using the power of play. By harnessing play, one of the most powerful
and fundamental forces in a child’s life, we helped 2.3 million children last
year to stay in school and out of work, to prevent life-threatening diseases
and to stay safe from exploitation and abuse. We are the only global
development organization focused exclusively on using play to transform the
lives of children and youth impacted by poverty, war, disease and inequality. Established
in 2000, Right To Play is headquartered in Toronto, Canada and has operations
in 22 countries across North America, Europe, the Middle East, Africa, and
Asia. With a shared passion for our mission, our Culture Code guides how we act
and interact based on five core pillars:

·       
Accept
Everyone – Be intentional about inclusion

·       
Make
Things Happen – Seek opportunities to lead and innovate

·       
Display
Courage – Act with integrity

·       
Demonstrate
Care – Look after yourself and one another

·       
Be
Playful – Have fun at work

Please visit our
website to learn more about who we are and what we do, and watch this video to
find out about the five pillars of our Culture Code.

 

Job Summary:  The Finance Manager reports directly to the
Country Director (CD) and has functional reporting lines to the Senior Field
Finance Manager and the Director, Global Field Finance where applicable. The
incumbent is responsible for the proper implementation of financial procedures
in all Right To Play programs in the country of operation. The incumbent is
responsible for overseeing and maintaining effective and efficient accounting
and financial records, ensuring timely and accurate financial reports,
practicing sound financial and cash flow management practices and ensuring
internal controls compliance for the offices in the country of operations such
as cash management, payroll, financial disbursements and ledgers.

 

Key Duties and Responsibilities:  

Responsibility #1:
Grant Management (30%)

·       
Supports
projects’ funding proposals: assists with budgets, reviews proposals, assesses
the grant

·       
proposal
finance reporting requirements and provides supporting documents.

·       
Ensures
complete documentation of funding awards.

·       
Works
with program staff to prepare grant budgets to support new proposals or
realignments ensuring adequate coverage of country operating costs and Regional
Office and HQ direct and indirect costs as per RTP guidelines.

·       
Manages
the grant tracking file and systems to ensure timely invoicing, periodic
reporting and closing of grants to fulfil obligations contained in grant
agreements.

·       
Works
with Program Managers to comply with funder’s terms and conditions, monitor
spending and deliverables.

·       
Monitors
project support to ensure consistent compliance with the terms of grant
agreements, including financial management and compliance with donor’s
regulations.

Job Responsibility
#2: Financial Accounting and Reporting (20% of Time):

·       
Documents
and maintains complete and accurate supporting information for all financial
transactions.

·       
Oversees
the bookkeeping function including maintenance of the general ledger, accounts
payable, accounts receivable and payroll.

·       
Analyses
all financial transactions and preparation of journal entries for accrual,
prepayments, corrections and adjustments.

·       
Prepares
and reviews country balance sheet on a monthly basis and submits to Regional
Office.

·       
Provides
accurate and timely reporting on the financial activity of individual projects.

·       
Ensures
accurate and timely financial statements are prepared in accordance with
contract agreements with funders.

·       
Stays
abreast on program priorities and their financial implications and makes field
trips at least on a quarterly basis to conduct audit spot checks.

·       
Coordinates
and supports annual external organizational audits and grant audits.

·       
Develops
schedules, performs or supervises the completion of country internal control
audits, and initiates actions necessary to correct internal control weaknesses.

Job Responsibility
#3 Planning, Budgeting and Forecasting (15% of Time):

·       
Supports
the program team in preparation of detailed activity-based program and
operational budgets for Grants.

·       
Supports
the CD in preparation of annual country office operating budgets, and bi-annual
forecasts.

·       
Supports
the Program Manager (PM) liaising with Projects and partners in the process of
budget reviews, analysis and use of standardized templates.

·       
Assists
the CD and the PM with the preparation of budgets for funding applications.

·       
Identifies
any shortfalls in shared costs budget coverage and ensures new budgets cover
the appropriate percentage of shared costs and reviews of unrestricted funding
versus approved allocation and advise the CD & PM on the most efficient
cost recovery methods and techniques in line with the organizational policy.

·       
Monitors
and reviews budgets to support financial stability, ongoing project viability,
and consistency with agreed technical plans and actual implementation. Provides
strategic direction regarding the annual work plan, budget and changes to
project plans, ensuring the cost efficiency and value-for-money over the life
of the project.

·       
Reviews
actual vs. forecasted budget financial results with the Programs Team to ensure
maximum utilization of budgeted amounts and to provide recommendations for
realignments as required

Job Responsibility
#4: Team Management (10% of Time):

·       
Develops
and implements a training program to ensure staff development and minimize
RTP’s exposure when staff are absent or depart for the country’s staff
including partners to ensure everyone’s understanding of budgetary components
and financial compliance requirements of the project/organization.

·       
Ensures
comprehensive and constructive performance reviews are completed on a timely
basis and facilitates discussion of performance and career options with all
country finance staff.

·       
Leads
the Finance Team and logistics (where applicable), monitors performance of
direct reports, assesses the performance gaps in his/her direct reports and
provides timely feedback, recommends to management the needed ongoing support
and appropriate training and development in order to close the gaps.

·       
Sets
performance objectives and developing action plans with direct reports to
achieve goals.

·       
Oversees
training and technical support to country program, logistics and administrative
staff for skills improvement in the areas of accounting, reporting and internal
control.

·       
Provides
ongoing support and coaching to strengthen the finance team’s performance
towards serving stakeholders’ needs. This will include support visits where
necessary.

Job Responsibility
#5: RTP Financial Guidelines, Policies and Procedures (5% of Time):

·       
Maintains
current knowledge of local government requirements related to financial matters
and ensures compliance with tax regulations and other legal requirements.

·       
Closely
monitors all financial activities, and keeps the DAFBA/DMEAF advised of all
situations which have the potential for a negative impact on internal controls
or financial performance.

·       
Complies
and keeps abreast with all organizational policies, procedures, and guidelines
and internal controls framework.

Job Responsibility
#6: Payroll Management (5% of Time):

·       
Ensures
that all statutory requirements of the organization are met including but not
limited to Charitable Status, Withholding Payments, Income Tax, Social Security
and VAT.

·       
Oversees
all payroll functions to ensure that employees are paid in a timely and
accurate manner and issues pay slips.

·       
Ensures
accurate and timely monthly payroll preparation process as well as quarterly
and annual payroll reconciliations.

·       
Ensures
all employees have submitted correct and signed timesheets as per the approved
level of Effort percentages.

Job Responsibility
#7: Management of Cash and Bank Transactions (5% of Time):

·       
Supervises
the preparation of Cash Transfer Requests to HQ through the Regional Office and
ensures that appropriate balances are maintained to facilitate grant
implementation.

·       
Oversees
the daily cash/bank management of financial transactions.

·       
Oversees
all the incoming wires from HQ/Donors.

·       
Oversees
the timely preparation, review and approval of all monthly bank account and
cash reconciliations.

·       
Monitors
petty cash accounts including the spot checking of balances and payments.

·       
Designs,
implements, and monitors systems and procedures to maintain accurate up-to-date
forecasts of cash requirements for meeting future spending, including
commitments entered into and which obligate RTP to future spending.

·       
Supervises
the collection and recoverability of contractual, project partner activity
advances, staff activity and travel advances and other receivables.

Job Responsibility
#8: Administrative and Logistics Functions (5% of Time):

·       
Ensures
proper purchase related templates are used, all purchases are correctly
analyzed and adequate supporting documents are well maintained as per the
checklist and aligned with Policies.

·       
Ensures
proper travel related templates are used, travel related data are properly
reviewed and analyzed and adequate supporting documents are well maintained as
per the Policies.

·       
Oversees
the protection of the country’s assets (inventory and fixed assets) through the
enforcement of internal control policies and procedures by ensuring that the
Fixed Assets and Inventory registers are in place and updated bi-annually and
reported to RO office.

·       
Ensures
all expenses are authorized and approved in line with In Field Authorization
Policy.

·       
Oversees
the administration and Logistics functions (where applicable) to ensure
compliance with RTP and donor procurement procedures

Job Responsibility
#9: Perform other duties
assigned (5% of Time):

 

Qualifications, Skills and Experience:

·       
The applicant
must hold a Bachelor’s degree in business administration, finance, accounting
or related discipline.

·       
At least
five years of progressively-responsible related experience in all aspects of
accounting for non-profit

·       
Five
years or more experience in handling the local/international grants and grant
financial reports

·       
CPA,
ACCA or CMA or other related designations

 

Competencies / personal attributes:

·       
Ability
to plan and implement work plan with minimum supervision

·       
Good
networking and interpersonal skills

·       
Ability
to work with large data with attention to details

·       
Ability
to work efficiently under pressure to meet tight deadlines

·       
Excellent
communication and reporting skills

·       
Strong
analytical abilities and ability to prepare concise and informative financial
reports.

·       
Excellent
reporting skills

·       
Good
professional verbal and written communication skills.

·       
Ability
to work as part of a culturally diverse team

·       
Leadership
and management skills

·       
Results
oriented and committed to accountability

·       
Languages:
Fluency written and spoken
English and the local language(s).

·       
Technical
Skills: Advanced knowledge in
the use of financial software applications. MS Excel, MS Word, MS Power Point
required.

 

Who you are:

You are passionate
about our commitment to help children and youth rise above life’s challenges
through the power of play. You are highly collaborative and a relationship
builder with a passion for humanitarian work, human rights and social change.
You have been involved in Grants and budgetary management, forecasting and
financial control. Your attention to detail is great and you have a positive,
follow-through mindset. You are focused on strategically positioning Right To
Play as a partner of choice for our donors.

 

 

What you’ll get:

The opportunity to
work with a passionate, innovative and collaborative team where you have the
ability to make things happen. You will gain experience working for a globally
recognized organization with a healthy culture premised on our Culture Code
(accept everyone, make things happen, display courage, demonstrate care and be
playful). In addition, we offer a competitive salary and benefits package.

 

Target Start Date: May 2nd, 2021

Contract Duration: Long-term position – starts with a one-year contract to be extended
based on performance

 

How to Apply:

If you are
interested in applying for this role, Click
Here to upload your resume and cover letter online.

While we thank all
applicants for their interest, only those selected for interviews will be
contacted.

 

Right To Play
provides equal employment opportunities to employees regardless of their
gender, race, religion, age, disability, sexual orientation or marital status
and in compliance with local legislative requirements. Women are encouraged to
apply for this position. We are a child-centered organization. Our recruitment
and selection procedures reflect our commitment to the safety and protection of
children in our programs. The successful candidate will be required to provide
a satisfactory police record check as a condition of employment.

 

Deadline: Friday, 19^th March 2021

 

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latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

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