The Ugandan Jobline

 Job Title:    Finance & Grants
Assistant

Organisation: Education
Development Center (EDC)

Duty Station:  Kampala,
Uganda

 

About US:

Education
Development Center (EDC) is a global nonprofit that advances lasting solutions
to improve education, promote health, and expand economic opportunity, with a
focus on vulnerable and under-served populations.  Since 1958, we
have been a leader in designing, implementing, and evaluating powerful and
innovative programs in more than 80 countries around the world.

 

About USAID Project:

The goal of the
five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity
is for Ugandan children and youth, especially the most vulnerable, to receive
the support and services necessary to lead resilient, healthy, and productive
lives.

 

Key Duties and Responsibilities:  

·       
Full
responsibility (managing and tracking) over the office petty cash fund;

·       
Scan and
file all accounting documentation on a monthly basis per EDC file retention
policies;

·       
Contact
person for all finance – vendor/payee relations outside and inside of the
office ensuring payments are received, missing documents retrieved, missing
signatures obtained and any other matters arising allowing for complete and
correct supporting documentation;

·       
Follow
up with staff on all outstanding advances that are past due;

·       
Ensure
all finance files are organized, complete and up to date at all times;

·       
USAID
VAT reporting:

·       
Obtain
original VAT invoices with schedule from the Finance Officer;

·       
Prepare
VAT invoices and report for submission to USAID;

·       
Ensure
that original VAT invoices are returned to EDC;

·       
Support
the Grants Manager in the reporting process — collate initial full report
drafts; 

·       
Support
Grants Manager in keeping an accurate and up-to-date Grants/Proposals Filing
system on the Shared Drive, and in hard copy folders in
order to ensure documents are easily accessible for the day-to-day work of the Grants team and for internal and external
audit purposes;

·       
Assist
Grants Manager in preparing of Project Opening, Implementation and Closing
meetings, as   well as monthly/regular
grants management meetings (Budget Volume Analysis  meetings) which include representation from
each unit (finance, programs, logistics) and ensure proper follow up of issues
raised;

·       
Support
in collating, printing and acquiring signatures for quarterly and annual
reports, file both in soft copy and hard
copies of all reports;

·       
Create
and update regularly electronic and hard copy files related to assigned
proposals and grants;

·       
Keep an
updated inventory of all communications related to programs/donors and ensure
communication and visibility   requirements
are met;

·       
Take
meeting minutes and draft lessons learned and other communications pieces, as
assigned.

·       
Disseminate
weekly and monthly trackers (Grants tracker, BVA Burn rate, etc.);

·       
Other
duties consistent with the role of a Finance & Grants Assistant as assigned
by the Supervisor.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the Education Development Center (EDC) Finance & Grants
Assistant job opportunity should have completed secondary education, vocational
training and 3-4 years of experience in
Finance, Accounting, Business Computing, Business Administration or any related
field is required. A Bachelor’s degree or
equivalent degree in a relevant field preferred. 

·       
A
minimum of three years’ experience in a similar position; 

·       
Previous
experience working on USAID-funded projects is required;

·       
Strong
interpersonal skills and ability to work in a team.

·       
Knowledge
of basic accounting principles and ethics.

·       
Excellent
Word and Excel skills.

·       
Effective
oral and written communication skills in English

·       
Language:
Fluency in English is required.

 

How to Apply:

All candidates
should apply online at the link below.

 

Click
Here

 

Deadline: 26^th March 2021

 

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