The Ugandan Jobline

 Job Title:    Administrative Assistant

Organisation: Common
Market for Eastern and Southern Africa (COMESA)

Duty Station:  Lusaka,
Zambia

Salary: EUR 29,316
p.a all-inclusive.

Eligibility:
Ugandans are allowed to apply

 

About US:

The Common Market
for Eastern and Southern Africa (COMESA) Secretariat and the European Union
(EU) have signed a Grant contribution agreement worth EUR 8M for the
Enhancement of Governance and Enabling Environment in the ICT sector (EGEE-ICT)
in the Eastern Africa, Southern Africa and the Indian Ocean region (EA-SA-IO)).
The EGEE- ICT is a four (4) year programme that aims at supporting the
effective review or and development of various regional policy and regulatory
framework in a harmonized manner that will contribute to enhancing competition,
improved access to cost effective and secure ICT services. The overall
objective of the programme is to deepen regional integration and growth of the
ICT sector in EA-SA-IO region.

 

Job Summary:  The Administrative Assistant will provide
administrative support to ensure efficient operation of the Programme
Implementation Unit. The Administration Assistant will support the Programme
Implementation Unit (PIU) through a variety of administrative and secretarial
tasks related to SATSD programme.

 

Key Duties and Responsibilities:  

·       
Provide
administrative support to ensure efficient operation of

·       
Answer
phone calls, schedules meetings and supports

·       
Carry
out administrative duties such as filing, typing, copying, binding, scanning

·       
Attends
staff meetings and Supports team in preparing minutes and

·       
Assists
in overseeing the budget for routine or special events

·       
Assists
in planning and overseeing special events

·       
Makes
meeting and travel arrangements for programme related activities such as booking
flights, cars, and hotel or

·       
Exhibits
polite and professional communication via phone, e-mail, and

·       
Supports
team by performing tasks related to organization and strong

·       
Ensures
operation of equipment by completing preventive maintenance requirements, calling
for repairs, maintaining equipment inventories and evaluating new equipment and

·       
Provides
information by answering questions and requests related to the

·       
Maintains
supplies inventory by checking stock to determine inventory level, anticipating
needed supplies, placing and expediting orders for

·       
Contributes
to team effort by accomplishing related results as

·       
Any
other related duties that may be assigned by the Superiors from time to

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree in business administration or
Public Administration or related Business

·       
Minimum
eight (8) years of administrative assistant experience

·       
Experience
in a programme related environment

·       
Experience
in regional organization will be added advantage

·       
Knowledge
of appropriate software such as: Microsoft Word, Excel, Outlook and Microsoft
PowerPoint

·       
Managing
Processes

·       
Supply
Management

·       
Inventory
Control

·       
Verbal
and written Communication

·       
Must be
fluent in English and/or French and/or Arabic (speaking and writing). A
combination of any two or all these languages will be an added advantage.

 

Eligibility for application: Applicants must be nationals of EU, ACP and COMESA Member States and not
more than 55 years of age at the time of submitting the application.

 

How to Apply:

Applications MUST be
submitted electronically through email on the prescribed COMESA APPLICATION
FORM, Download
Here

 

Only short-listed
candidates will be contacted.

 

Applications should
reach the address below not later than 24th March 2021 at 18:00 hours Lusaka,
Zambia time.

 

The Director of
Human Resources and Administration Common Market for Eastern and Southern
Africa COMESA Centre,

Ben Bella Road,

P.O Box 30051,

Lusaka, Zambia

Email: recruitment@comesa.int

 

Deadline: 24^th March 2021

 

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