The Ugandan Jobline

Job Title:    Administration Officer

Organisation: Baylor
College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station: 
Kampala, Uganda

About US:

Baylor College of
Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa
and Eastern Europe.

Job Summary:  The Administration Officer will perform routine
clerical and administrative duties, and assisting the project coordinator with
all aspects of administrative management including; logistics, organizing
project’s files and documents, directory maintenance, scheduling appointments
and meetings, equipment and storage and supporting other staff.

Key Duties and Responsibilities:  

·       
Support
the field implementation teams with processing activity requests,
accountabilities and payments, and maintain a document tracker to facilitate a
systematic, timely flow and review of documents by the relevant authorities.

·       
Organise
and schedule appointments, project meetings, taking accurate minutes and
confirmation of attendance for required participants.

·       
Make
travel arrangements and prepare requests for travels related to project and
travel reimbursements for project staff.

·       
Supervise
clerical duties of the project including scanning, photocopying, biding and
maintaining appropriate filing system for all project reports and assisting in
the preparation of regularly scheduled reports.

·       
Place
and expedite orders for project supplies to procurement and administration
units, verify receipt of supplies, and support the field teams with all
logistics required for implementing project activities.

·       
Maintain
supplies inventory by checking stock to determine inventory level, anticipating
needed supplies and updates the project coordinator for action.

·       
Ensure
operation of equipment such as motorcycles by completing preventive maintenance
requirements, calling for repairs, and maintaining equipment inventories.

·       
Maintain
contact lists of all project stakeholders, and write and distribute e-mails,
correspondences, memos, letters to partners when asked and on behalf of the
project manager and other staff.

·       
Coordinate
between departments and operations unit in resolving the day today
administrative and operational problems.

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in business administration, social
sciences, organization psychology or relevant degree with relevant experience
in a similar busy role.

·       
Three
years of relevant work experience

NOTE:

·       
Applications
should include a cover letter, CV, daytime telephone contact, three traceable
professional references and certified UNEB certificates as well as certified
University Transcripts

·       
You must
have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
Only shortlisted candidates will be contacted for interview. Please note only
shortlisted candidates will be contacted.

How to Apply:

All qualified and
interested candidates should apply online at the link below.

Click
Here

Deadline: 12^th March 2021

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