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Job Title:    Executive Assistant

Organization:  Orient
Bank

Duty Station:  Kampala,
Uganda

Reports to: Managing Director / CEO

About US:

Orient Bank is a
leading Private sector commercial bank in Uganda since 1993. Its steady growth
over the last 20 years can be attributed to its professional management and
prudent Lending and investment policy.  The confidence in Orient Bank of
the Ugandan business community in particular and the public in general, is
reflected in its large deposit base. In November 2002 Orient Bank made another
first in this economy by successfully out competing other Banks in taking over
TransAfrica Bank Ltd., (TABL).

Job Summary:  The Executive Assistant mainly ensures that
the administrative matters of the Executive Office run smoothly by effectively
planning for and coordinating all stakeholder requirements as per the Bank’s
policies, guidelines and procedures.

Key Duties and Responsibilities:  

·       
Develop,
plan & monitor the Managing Director’s diary of activities.

·       
Actively
contribute to overall communications/ events calendar, identifying
opportunities & generating ideas to ensure strategic messages are delivered
at all events involving the Managing Director.

·       
Work
closely with all stakeholders to develop and enhance the strategy of the bank
and develop end to end resolution of customer complaints addressed to the
Managing Director.

·       
Provide
administrative assistance for Board meetings, including travel, venue
logistics, filing and distribution of Board papers/ documents.

·       
Provide
administrative and secretarial support for Management meetings, including
minute taking, report writing and maintaining action logs for closure of key
issues requiring executive management’s attention.

·       
Maintain
an efficient and effective filing system.

·       
Manage
the process for handling all issues/ queries/ complaints received to the
Managing Director.

·       
Receive
and forward Executive office correspondence, communication including letters,
memos, telephone calls, incoming and outgoing mail in line with Bank policy.

·       
Attend
to visitors/customers in the Executive Office by scheduling appointments to
effectively deliver public relations in line with guiding procedures of the
bank.

·       
Supervise
and ensure cleanliness of the executive office all the time.

·       
Plan,
requisition and account for office stationery and equipment in line with bank’s
policies.

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in a business course or related field.

·       
At least
three years of cognate experience.

·       
Resilient
individual, able to quickly adapt to changing situations and pressure levels.

·       
Highly
proactive, self –driven, and able to prioritize & multitask effectively

·       
Great
stakeholder management skills, accompanied by an understanding of the Office’s
key stakeholders

·       
Excellent
time management skills

·       
Excellent
verbal and written communication skills

·       
Key
attention to detail

·       
Proven
record of professional discretion

·       
Above
average competence in use of MS Office tools/ applications

·       
Previous
banking experience is an added advantage

How to Apply:

All interested
candidates who meet the criteria indicated above are requested to send their
applications, and updated Curriculum Vitae to the following email:
recruit@orient-bank.com

Note:
Only shortlisted candidates will be contacted.

Deadline: 2nd April, 2021 at 5:00pm

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